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Supplier Management

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  • Soumya Parhi
    How to track Supplier Logins , that are through the supplier...Answered105.0
    Topic posted August 8, 2018 by Soumya ParhiGold Trophy: 10,000+ Points, tagged Audit, Fusion, Security, Supplier User Account, Tip 
    Title:
    How to track Supplier Logins , that are through the supplier portal ?
    Summary:
    Supplier Portal Login Audit
    Content:

    Good People,

    How to track the supplier logins form supplier portals ?

    Thanks,

    Soumya

    Document:
    How to Generate Fusion Application User Login Audit Report Using BI Publisher # 2190558.1.pdf (1001KB)
    Document:
    Instructions.pdf (1001KB)
    Document:
    Security_Reports.xdrz (12KB)
    Document:
    User_Login_Audit_Report.pdf (2KB)
  • Shivani Roy
    Data Access Control on Supplier SitesAnswered95.0
    Topic posted January 31, 2019 by Shivani RoyBronze Medal: 1,250+ Points, tagged Security, Setup, Tip 
    Title:
    Data Access Control on Supplier Sites
    Summary:
    Understanding the configuration of data access control on supplier sites
    Content:

    There are two levels of security that allows access the supplier site information:

    1. Security privileges:
      • View Supplier Site (POZ_VIEW_SUPPLIER_SITES_PRIV): Allows view access to supplier site information.
      • Maintain Supplier Site (POZ_MAINTAIN_SUPPLIER_SITES_PRIV): Allows edit access to supplier site information.
    2. Manage Procurement Agents setup task: Agents access control is given at the "Manage Suppliers" level on this setup task. This setup provides procurement business unit based edit access to users. Supplier sites being the entity linked to procurement business units the users can only edit those sites of a supplier for whom the agent access has been given at the "Manage Suppliers" level.

    Let’s review these use cases to better understand the data access control on supplier sites:

    • Configuration for senior management users who need view only access to sites:

    To ensure the user has view access to all sites information i.e. sites belonging to all procurement business units, grant the privilege View Supplier Site to the user.

    • Configuration for supplier administrators or managers who need edit access to sites.

               There are two steps involved:

    1. Identify the procurement business units for which the user should be allowed to maintain supplier site   information. For all such procurement business units, make the user a procurement agent allowed to Manage Suppliers in the setup task Manage Procurement Agents.
    2. After making the user procurement agent for all procurement business units that user is allowed to maintain sites from, grant the privilege Maintain Supplier Site.

    Points to Consider:

    • Maintain Supplier Site privilege should only be given to users who are allowed to edit supplier site information. If they are allowed to maintain supplier sites, they MUST be made procurement agents with Manage Suppliers action for the procurement business units.
    • If the user needs to have edit access to all sites, then make the user procurement agent for all the procurement business units along with the Maintain Supplier Site privilege.
    • For view only access to sites, user must only be granted the View Supplier Site privilege.Agent access setup will not be required in this case.
  • Hong Gao
    Tips: Configure Supplier Outbound Synchronization Service75.0
    Topic posted October 31, 2018 by Hong GaoGold Medal: 3,500+ Points, tagged Tip 
    Title:
    Tips: Configure Supplier Outbound Synchronization Service
    Summary:
    Tips for configuring and setting up Supplier Outbound Synchronization Service
    Content:

    Supplier Outbound Synchronization Service feature generates a supplier record snapshot for any external supplier repository to consume. When any update is made to a supplier record the system will generate a snapshot of the supplier record in an XML file and transport the document over HTTPS to a single server destination.  This post provides some tips on configuring and setting up the supplier outbound synchronization service.

    To configure the supplier outbound synchronization service, navigate to Setup and Maintenance work area and use task Configure Supplier Outbound Synchronization Service to define the server location of the service.  On the page, you will need to provide URL for your service and the username and password. 

    1. follow the URL example here: https://www.turnertoolinginc.com/turnerToolingService/SupplierExportOutboundService.  This should be the URL for the service, not a link that points to the WSDL.
    2. provide a URL that starts with "https", as the XML file transferred is only done over HTTPS.
    3. the security policy is read-only and set as: oracle/wss_username_token_over_ssl_client_policy.  Therefore, please ensure that you have a SSL certificate that is issued by a valid Certification Authority.

    When the system generates supplier snapshot as mentioned above, the supplier profile data will be sent as a string (the string will be in xml format). Additionally, when creating and setting up the synchronization service, you can also refer to the sample xsd file in the reference link below.  The whitepaper in the same link also provides examples on setting up service interface java class as well as the WSDL for the service.

    Please note that supplier outbound synchronization service creates a snapshot of a supplier record.  It does not highlight changes. It does not include only the changed part of the profile either.  To track changes, please consider using supplier audit functionality.

    Reference: Supplier Outbound Synchronization Service 11.1.13.0.0 (MOS login is needed to access the link.)

  • Shivani Roy
    Configurable auto creation of site assignments for spend...Answered74.7
    Topic posted September 28, 2018 by Shivani RoyBronze Medal: 1,250+ Points, tagged How-To, Setup, Supplier Creation, Tip 
    Title:
    Configurable auto creation of site assignments for spend authorized suppliers
    Summary:
    Configurable auto creation of site assignments for spend authorized suppliers
    Content:

    After a supplier's spend authorization request is approved, the following changes will be applied on the supplier profile:

    1. Supplier’s business relationship changed to Spend Authorized,
    2. New sites created for the supplier depending upon the addresses and business units available in the request, and
    3. Site assignments can be automatically created for the new sites.

    Sites and site assignments are necessary for any financial transactions for the supplier. Site creation is automated so that sites are available at the earliest and with minimal manual intervention.

    Site assignments are also auto created based on the Procurement BU of the site. For more flexibility, you have the option to control the auto creation of the site assignments i.e. you can configure whether auto creation should happen for site assignments or not.

    This configuration is controlled by a checkbox option ‘Auto create site assignments for spend authorized suppliers’ present on the Configure Supplier Registration and Profile Change Request setup. By default, the checkbox is enabled that means site assignments will be created automatically. Unchecking this checkbox will prevent the auto creation of site assignments post spend authorization request approval.

    If you choose to not auto create site assignments, you will have to create them manually from the Edit Supplier page before you enter transactions for such suppliers.

    screenshot.JPG?version=1&modificationDate=1538132157000&api=v2

    Best Practice:

    Based on the business unit setup, consider the number of client BUs that will need to transact with the sites. If the majority of them will need to use the sites for transactions, enable the auto create site assignments option. Otherwise, it may be better to manually create the site assignments rather than deleting the unwanted assignments created from the auto create configuration.

  • Aishwarya Pawar
    Enabling Supplier Audit HistoryAnswered75.0
    Topic posted February 22, 2018 by Aishwarya PawarGold Medal: 3,500+ Points, tagged Audit, How-To, Tip 
    Title:
    Enabling Supplier Audit History
    Summary:
    Tips for enabling Supplier Audit History
    Content:

    Supplier Audit History allows tracking and reporting of changes made to supplier profile information to support internal audit controls and governance as well as external regulatory compliance such as SOX.

    Here are some tips that will allow you to set up this feature correctly and leverage everything it has to offer:

    • Ensure attributes that need to be audited have been enabled for audit tracking using the Manage Audit Policies task as shown in the screenshot below. Changes to an attribute will be tracked only if it is enabled for audit. Refer to the steps listed below explaining how attributes can be enabled for audit.
    • Ensure that the business object to be audited is selected in addition to its individual attributes.
    • Payments information i.e. Payment Methods, Bank Accounts and Payment Attributes can be specified for a supplier, its addresses and sites. Corresponding attributes can be enabled for audit using one of the three business objects available: Supplier Payment Methods, Supplier Bank Accounts and Supplier Payment Attributes. Enabling an attribute that belongs to these business objects will track changes made to the attribute at all three levels: supplier, address and site.
    • Changes made to audit setup are prospective and not retrospective. Consequently, for an attribute which has not been previously enabled for audit, any changes made to it prior to enabling it for audit will not be tracked. To optimize performance only enable attributes that need to be tracked.

    image2018-2-20%2016%3A0%3A19.png?version=1&modificationDate=1519171219000&api=v2

    Following steps will guide you to setup audit tracking on the list of supplier profile attributes:

    1. Access the Setup and Maintenance workarea and look for the Manage Audit Policies task.
    2. On the Mange Audit Policies page, set the Audit Level as Auditing and take the Configure Business Object Attributes action.
    3. On the Configure Business Object Attributes page, select Procurement as the product.
    4. Select the appropriate object in the Objects tree table. This corresponds to the object to which the attribute you want audited belongs. For example, if you want to track changes to Alternate Name of a supplier, you should select the Supplier object. Likewise if you want to audit the Address Name, you should select the Supplier Addresses object.
    5. After selecting the object, take the Create action available under the Audited Attributes section on the right. A list of attributes that can be tracked using audit will be made available to you.
    6. Select the attributes that need to be audited. This will allow any changes made to these attributes to be tracked and reported.
    7. Take the Save the Close action.

    Refer to the following for more details on what the Supplier Audit feature offers:

     

  • Kelly Cooper
    SCM – Supplier Onboarding: Deep Dive and Best Practices, 2...6
    Topic posted November 14, 2019 by Kelly CooperGold Trophy: 10,000+ Points, tagged FAQ, How-To, Setup, Supplier Communication, Supplier Creation, Supplier Merge, Supplier Registration, Tip 
    Title:
    SCM – Supplier Onboarding: Deep Dive and Best Practices, 21 November 2019, 9 a.m. PT - Submit Questions
    Content:

    Submit your questions for the SCM – Supplier Onboarding: Deep Dive and Best Practices session to have them answered during the live event. Post your questions by posting a new comment to this topic.

    Please submit your questions by Wednesday, 20 November 2019.

  • Ramesh Radhakrishnan
    "Update Supplier Keyword Search Index and Source to...6
    Topic posted June 9, 2019 by Ramesh RadhakrishnanBlack Diamond: 60,000+ Points, tagged Audit, Business Intelligence, FAQ, How-To, Sourcing Programs, Supplier Creation, Tip 
    Title:
    "Update Supplier Keyword Search Index and Source to Settle Counts Runs In every 30 Minutes and Errors
    Content:

    "Update Supplier Keyword Search Index and Source to Settle Counts Runs In every 30 Minutes  and Errors and it is not generating any error log. Any pointers about this program how to troubleshoot this program. Also I see below note relevant to this program

    "Update Supplier Keyword Search Index and Source to Settle Counts Runs In every 30 Minutes (Doc ID 2474423.1)
    Version:
    R13-19B
  • Vineet Gangwar
    Supplier Registration email concerns if SSO is enabled65.0
    Topic posted June 4, 2019 by Vineet GangwarBlue Ribbon: 750+ Points, tagged How-To, Public Sector, Security, Setup, Supplier Communication, Supplier Creation, Supplier Registration, Supplier User Account, Tip 
    Title:
    Supplier Registration email concerns if SSO is enabled
    Summary:
    When SSO is enabled, organisations are suppose to disable the user account related email and this disables the emails for new account creations for supplier as well.
    Content:

    If SSO is enabled, user account creation emails are generally disabled and this causes a challenge to implement supplier portal. As suppliers do not get communicated about their account creations automatically as soon as the account is created, followings are the possible solutions (and their challenges) which can be suggested to clients (there can be few more but these are based on my understandings of the application):

    1: Once supplier is registered and account is crated, go to security console, change the user category and reset the password to resend the emails to suppliers.

    Challenges - In most of the public (even in private) sectors, this activity is performed by a dedicated team of supplier admins/managers and they are not supposed to have the access of "Security Console" because of organisations security policies. Hence this solution doesn't sound feasible to clients.

     

    2- Keep notifications enabled and modify the content of user account email. Detail clear cut instructions for employees and suppliers on how they can access the application but again it comes with the risk that employees (new) might miss the instruction and start using it with the credentials provided in email rather that the SSO ones, which is again big concern for organisations.

     

    These are the 2 possible solutions which I could have thought of based on my understanding of Cloud application. Please feel free to correct me or suggest any alternate solution if you have come across similar requirement.  

    Thanks

    Vineet Gangwar

    Version:
    19b
  • Mohammad Alhindawi
    Approval cycle for the suppliers master data creation6
    Topic posted March 11, 2019 by Mohammad AlhindawiRed Ribbon: 250+ Points, tagged Approvals/Notifications, Audit, Business Intelligence, Create Requisition, Customization, FAQ, Financials, Fusion, How-To, Import, Orders, Payables, Public Sector, Requisition Processing, Security, Setup, Sourcing Programs, Supplier Communication, Supplier Creation, Supplier Merge, Supplier Profile Management, Supplier Registration, Supplier User Account, Tip, Web Services, White Paper 
    Title:
    Approval cycle for the suppliers master data creation
    Summary:
    Approval cycle for the suppliers master data creation
    Content:

    Is there an approval cycle for the suppliers master data creation in the app?

    Version:
    Oracle Fusion Procurement Cloud
  • Aishwarya Pawar
    Sample Payload for Supplier SOAP Web Service65.0
    Topic posted September 24, 2018 by Aishwarya PawarGold Medal: 3,500+ Points, tagged Supplier Creation, Tip, Web Services 
    Title:
    Sample Payload for Supplier SOAP Web Service
    Summary:
    Sample payload to create a supplier using Supplier SOAP Web Service
    Content:

    Supplier SOAP Web Service is an inbound web service that lets you create and update suppliers from external repositories into Oracle Procurement Cloud.

     

    Attached is a sample payload (Create_Supplier.txt) that can be used to create a supplier and some of its child entities (viz. business classifications, products and services, addresses, sites, site assignments, contacts and contact addresses) using the service.

    image2018-9-19_15-58-54.png?version=1&modificationDate=1537397934000&api=v2

    Refer to the following for more details on what the Supplier SOAP Web Service offers:

     

    Document:
    Sample_SOAP_Payload_to_CreateSupplier.pdf (216KB)
    Document:
    Create_Supplier.txt (4KB)

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