Supplier Management

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  • Sandeep Kumar
    How to enable Audit to supplier portal1
    Topic posted November 15, 2019 by Sandeep KumarSilver Medal: 2,000+ Points, tagged Supplier Profile Management, Supplier Registration, Supplier User Account 
    Title:
    How to enable Audit to supplier portal
    Content:

    How to enable Audit to the supplier portal attributes

  • Kelly Cooper
    SCM – Supplier Onboarding: Deep Dive and Best Practices, 2...6
    Topic posted November 14, 2019 by Kelly CooperGold Trophy: 10,000+ Points, tagged FAQ, How-To, Setup, Supplier Communication, Supplier Creation, Supplier Merge, Supplier Registration, Tip 
    Title:
    SCM – Supplier Onboarding: Deep Dive and Best Practices, 21 November 2019, 9 a.m. PT - Submit Questions
    Content:

    Submit your questions for the SCM – Supplier Onboarding: Deep Dive and Best Practices session to have them answered during the live event. Post your questions by posting a new comment to this topic.

    Please submit your questions by Wednesday, 20 November 2019.

  • Prateek Parasar
    Enabled BIP Notification for Supplier Registration approval...Answered65.0
    Topic posted November 12, 2019 by Prateek ParasarBlack Diamond: 60,000+ Points, tagged Approvals/Notifications, Business Intelligence, Supplier Registration 
    Title:
    Enabled BIP Notification for Supplier Registration approval but still getting classic
    Summary:
    Do I need to do any other setup. I have done the opt in as mentioned in the Document
    Content:

    Attached document shows my steps to enable and the email I received. I am still getting email as well as worklist entry showing the classic notification and not the BIP based notification. Am I missing something.

    Version:
    19D
  • Lot
    Broad-Based Black Economic Empowerment (B-BBEE)1
    Topic posted November 7, 2019 by Lot, tagged FAQ, How-To, Supplier Registration, Tip, White Paper 
    Title:
    Broad-Based Black Economic Empowerment (B-BBEE)
    Summary:
    Documentation on how to configure Broad-Based Black Economic Empowerment (B-BBEE)
    Content:

    Hi, 

    Is there a documentation available on how to configure Broad-Based Black Economic Empowerment (B-BBEE)  for South Africa and what Oracle Cloud version is this available?

    Topics Requested:
    -Documentation on how to configure B-BBEE 
    -How to enable  (PPPFA) Scores Report, BBBEE Rating etc)
    -What Oracle CLoud version is this available ?

     

     

    Version:
    Oracle Cloud R13 19C
  • chetan Kumar
    Isupplier Portal-Unable to create invoice without PO25.0
    Topic posted November 7, 2019 by chetan Kumar, tagged How-To, Supplier Communication, Supplier Creation, Supplier Profile Management, Supplier Registration, Supplier User Account 
    Title:
    Isupplier Portal-Unable to create invoice without PO
    Summary:
    Isupplier Portal-Unable to create invoice without PO
    Content:

    Hi 

    I am unable to create a invoice without po through supplier portal getting below error,

     
    You must provide a value for the attribute Accounting Date.

     

    And i can see there is no Accounting date attribute.

     

    Regards,

    Chetan

    Image:
  • Shivani Roy
    How to configure Supplier Registration Approved Email...25.0
    Topic posted October 30, 2019 by Shivani RoyBlue Ribbon: 750+ Points, tagged Approvals/Notifications, Business Intelligence, Customization, Supplier Registration, Tip 
    Title:
    How to configure Supplier Registration Approved Email notification using Business Intelligence Publisher template
    Summary:
    Steps to configure Supplier Registration Approved Email notification using Business Intelligence Publisher template.
    Content:

    Summary: Steps to configure Supplier Registration Approved Email notification using Business Intelligence Publisher template.

    Description:

    Buying organizations can include additional information to be sent to the supplier by configuring the email notifications using BIP.

    E.g: In the Supplier Registration Approved Email notification, if you want to add a paragraph detailing the organizations quality policies and also want to display additional information dependent upon a supplier registration attribute, then follow the below steps:

    Note:

    1. In order to configure the BIP template the user should have the role: BI Administrator.
    2. This feature is opt in controlled. You need to enable feature Configure Supplier Registration Approval Decision Notifications with Business Intelligence Publisher.

    Step 1: Create a copy of the template

    Sign in to Oracle Business Intelligence Publisher. In the Suppliers Business Intelligence Catalog, locate the External Supplier Registration Approved FYI Email Report template, and then click Customize. This creates a copy of the template in your Custom folder.

    image2019-10-31_11-45-39.png?version=1&modificationDate=1572502540680&api=v2

     

    Step 2: Download and install BI publisher word add-in

    If BI publisher add-in is not installed for word you can download it from the below link:

    https://www.oracle.com/technetwork/middleware/bi-publisher/downloads/index.html

     

    Step 3: Download sample data

    Sample data will be required in order to add additional supplier registration attributes to the template. Sample data contains a list of supplier registration attributes along with sample values for these attributes. This when loaded to the template gives you a list of the supplier registration attributes which can be added to the template. Furthermore the sample data is also useful when you want to preview a report for the configuration done.

    To download the sample data follow the below steps:

    Edit the External Supplier Registration Approved Email Data Model available under the Data Models folder.

    screenshot1.png?version=1&modificationDate=1572501032000&api=v2

    Click on the properties from the panel on the left hand side. Download and save the sample.xml

    2.png?version=1&modificationDate=1572501071000&api=v2

    Note: If the sample data does not contain the required attributes, you can edit the sample.xml file using notepad and manually add the required tag and value combination under the correct mapping set.

    To fetch the correct Tag Name and mapping set, open the data model, Click on the Data Sets from the panel on the left hand side and go to Structure tab. XML Tag Names and their mapping sets are listed here.

    datamodel.png?version=1&modificationDate=1572501102161&api=v2

     

     

    Step 4:  Customizing the copy of the seeded template.

    1. Go to Custom folder> Procurement> Suppliers > External Supplier Registration Approved FYI Email Report template. Click on Edit and download the ExtSuppRegNotifApprovalFYIReport.rtf.
    2. Go to BI publisher tab and load sample.xml saved in Step 3.
       3.png?version=1&modificationDate=1572501122090&api=v2
    3. Adding text content: Go to the Insert tab, expand ‘Quick Parts’ to see available pre-existing layouts which can be used to configure the template.
      To add text choose BIP Paragraph of Text from the list.
      4.png?version=1&modificationDate=1572501145000&api=v2
      Add text which is to be displayed in the email.
      5.png?version=1&modificationDate=1572501165000&api=v2
    4. Adding an attribute from the data model to conditionally display content on the BIP report:
      We can also add conditions on any of the supplier attribute to conditionally display content. Example given below shows how to use DFF attribute to conditionally display content on the email. DFF attribute ATTRIBUTE20 is used in the supplier registration to capture the supplier response to the question on the buying organization’s quality policies.
    • To add a condition click on Conditional Region under BI publisher tab.
    • Under General: Select the required attribute from the Data field list. Select the corresponding data type.
    • Under Condition1: Manually enter the value expected to satisfy the condition.
    • Add the required content to be displayed inside the conditional tags <C><EC> as shown below.
      12.png?version=1&modificationDate=1572501190212&api=v2

     

    Step 5:   Viewing a sample report for the customization.

    Note: Temporarily delete the portion highlighted in yellow before viewing a sample. Paste it back after viewing the sample report.

    These tags are references to other folders in the BI and hence will throw error when we try to view a sample report locally.

    Under BI publisher tab click on any of the formats to view a sample report.

    15.png?version=1&modificationDate=1572501214000&api=v2

    Sample report in the pdf format.

    14.PNG?version=1&modificationDate=1572501238878&api=v2

     

    Step 6: Save the template and upload it back into the BI publisher.

    Under Custom folder> Procurement> Suppliers > External Supplier Registration Approved FYI Email Report, note down the layout name and delete the existing template. Click on Upload to upload the configured template. Please note to use the existing name for layout name. For External Supplier Registration Approved FYI Email Report template the layout name is ExtSuppRegNotifApprovedFyi.

    image2019-10-31_11-47-30.png?version=1&modificationDate=1572502650267&api=v2

     

    Once the upload is complete click on View a list on the top right corner and verify that the Default Layout checkbox is checked.

    11.png?version=1&modificationDate=1572501609000&api=v2

     

    Other references:

     

  • Sem van Donk
    Taxpayer ID on address level2
    Topic posted October 21, 2019 by Sem van Donk, tagged Supplier Creation, Supplier Profile Management, Supplier Registration, White Paper 
    Title:
    Taxpayer ID on address level
    Summary:
    Taxpayer ID on address level
    Content:

    Hi Community,

    We are having some issues with storing the Taxpayer ID which is required for certain reports of tax authorities on the profile level, and would like to know if there are users with experience where different addresses in the supplier model have their own Taxpayer ID. 

    The situation:

    We are buying products at different companies throughout Europe. Some organizations that we do business with have multiple locations, for example 1 per country, while operating in 3 different countries. For these locations, the supplier makes use of different VAT registration and do business with the particular business unit (from our side) in the corresponding countries (Supplier X, address NL --> business unit NL). From our perspective, as a client of this specific supplier operating in three countries, we see the different supplier locations as 1 main supplier, with whom, as a global company we do business with, meaning price agreements on a global scale and specific services services, eventhough this supplier has different registrations and tax details for the various locations. Long story short, to be able to help the procurement department, we would like to be able to see in one glimpse, what we, eventhough from different business units, buy as a company from this supplier. Which is why we want to store the different locations/addresses underneath one supplier profile. 

    In the below overview you see a table of the sketched situation;

    PartyID

    Profile

    Taxpayer ID

    Address

    VAT-number (connected to address)

    Site

    X

    Company X

     

    Address NL

    NL122225B01

    Procurement BU from NL

     

     

     

     

     

    Procurement BU from BE

         

    Address PL

    DE1225552

    Procurement BU from PL

       

    55445554

    Address ESP

    ES111125556

    Procurement BU from ES

     

    Now the problem arises, for the supplier data we need to provide in the system, we have the ability to store tax related matters on different levels. However, not all tax details can be stored everywhere, we have VAT registrations on Address level (per location) and Taxpayer ID is forced to profile level (1 for all locations) for the SII VAT filling report in Spain. 

     

    The case:

    For the, in the table above, mentioned supplier, the Spanish tax authorities wants us to provide a different tax ID next to the existing VAT registration in the VAT filing, or near real time VAT reporting (SII). In Oracle we can enable this reporting and filing by filling the Taxpayer ID (only possible on profile level for SII reporting as per an oracle whitepaper https://cloud.oracle.com/opc/saas/datasheets/online-vat-spain-topical-essay.pdf). If this would be a single requirement from only Spain, storing this Taxpayer ID on profile level would not be an issue. However, if in the given example, Polish tax authorities are going to raise the same tax requirement, we are not able to store this on the profile level of the same supplier (addresses in Poland and also Spain) as there will already be a Tax Payer ID stored.

    We can ofcourse create seperate suppliers for the countries in which we forsee any kind of potential Taxpayer ID requirement arising, however, due to reporting of spend at grouped suppliers, we do not want to do so. Seperating a supplier based on country to be able to store the Taxpayer ID on profile level will make the business reporting for total spend a lot more cumbersome and time consuming.

    Is there anyone with a simular issue, and has a solution on how to handle this, ideally we would like to store the Taxpayer ID on address level, where VAT registrations are stored as well, at the moment, for the SII reporting, this is not possible as mentioned here; https://cloud.oracle.com/opc/saas/datasheets/online-vat-spain-topical-essay.pdf. (attached) And as confirmed by Oracle support in a Service Request.

    Thanks,

    Regards,

    Sem

    Version:
    19C
  • Mukund Kudrimoti
    Details on supplier portal setups25.0
    Topic posted October 15, 2019 by Mukund KudrimotiRed Ribbon: 250+ Points, tagged Payables, Supplier Communication, Supplier Profile Management, Supplier Registration 
    Title:
    Details on supplier portal setups
    Summary:
    Details on supplier portal setups
    Content:

    Hi,

    I was looking for a step by step document on setting up Supplier portal and access in Cloud. Appreciate if someone has any information.

    Regards,

    Mukund

    Version:
    19C
  • PRASHANT MENON
    Not able to Select Roles while Creating User Contact in...1
    Topic posted October 9, 2019 by PRASHANT MENONGreen Ribbon: 100+ Points, tagged Supplier Communication, Supplier Creation, Supplier Profile Management, Supplier Registration, Supplier User Account 
    Title:
    Not able to Select Roles while Creating User Contact in Supplier Contact
    Summary:
    Not able to Select Roles while Creating User Contact in Supplier Contact
    Content:

    Not able to Select Roles while Creating User Contact in Supplier Contact

    “If Manage Supplier User Roles shows that there are no roles, that means there are no roles that can be added for supplier contacts. 

    We will need to add roles here so that roles are available for selection when requesting/creating user accounts for supplier contacts.” 

    Which roles can be added in 'Manage Supplier User Roles'  task, so that it is visible while creating User contact

    Image:
  • Ali Al Hubail
    How to create Supplier Types?Answered55.0
    Topic posted September 25, 2019 by Ali Al HubailGreen Ribbon: 100+ Points, tagged FAQ, Fusion, Payables, Supplier Creation, Supplier Profile Management, Supplier Registration 
    Title:
    How to create Supplier Types?
    Summary:
    I want to create a new supplier type
    Content:

    Can someone help me navigate to supplier type creation screen.