Payables & Cash Management

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  • Tony Roff
    Supplier Portal - Invoice Notifications1
    Topic posted October 17, 2019 by Tony RoffRed Ribbon: 250+ Points, tagged Financials, Payables, Public Sector, Security, Tip 
    Title:
    Supplier Portal - Invoice Notifications
    Content:

    Hi all

    When the Supplier submits an invoice via the Supplier Portal is there a way for our Accounts Payable team to receive a notification or rather after the requester has approved the invoice request and it subsequently turns into an editable invoice, at that point can it then produce a notification to our Accounts Payable Team (or 1 user)?

    Thanks for your help in advance!

    Tony

    Version:
    R13 - 19C
  • Tony Roff
    Supplier Portal - Invoices Awaiting Approval25.0
    Topic posted October 17, 2019 by Tony RoffRed Ribbon: 250+ Points, tagged Tip 
    Title:
    Supplier Portal - Invoices Awaiting Approval
    Summary:
    I need a report that can track outstanding "Invoice Requests" rather than established "Invoices"
    Content:

    Hi all

    My team and I are looking to fully utilise the Supplier Portal however, we're currently unable to maintain oversight of the invoices as (to our knowledge) there are no "out of the box" reports that are available to track these Invoice Requests or Approved by requester (and ready to be edited by Accounts Payable).

    For further detail, when the supplier submits an invoice via the portal, it's not classified as an invoice until it is approved by the Requester.

    (Requester is determined upon the email input at point of issuing the invoice).

    When the Supplier submits an Invoice it's actually classified as an Invoice Request instead until the Requester approves and then it turns into an invoice but then Accounts Payable is not made aware of it being approved by the requester.

    If anyone has a report as a solution to this or maybe some extra knowledge on how we can workaround this, it'd be great if you could share!

    Thanks

    Tony

     

     

     

     

    Version:
    R13 - 19C
  • Dev Thota
    Can we transmit a single payment which was created through...15.0
    Topic posted September 24, 2019 by Dev ThotaGold Trophy: 10,000+ Points, tagged Accounting Hub Cloud Service, Allocations, Assets, Budgetary Control, Cash Management, Collections, Compliance, Configuration, Core HR, Expenses, Financials, General Ledger, Help Center, Intercompany, Invoice Imaging, Payables, Period Close / Reconciliation, Public Sector, Receivables, Reports, Revenue Management, Sample Reports, Search, Security, Setup / Administration, Subledger Accounting, Subscriptions, Tip, Update, User Interface 
    Title:
    Can we transmit a single payment which was created through " Create Payment" option?
    Summary:
    Can we transmit a single payment which was created through " Create Payment" option?
    Content:

    Hi all,

    Can we transmit a single payment which was created through the " Create Payment" option?

     

    Thanks,

    Dev Thota.

    Version:
    19C
  • PK
    AP Invoice Hold3
    Topic posted September 19, 2019 by PKRed Ribbon: 250+ Points, tagged Financials, Payables, Setup / Administration, Tip 
    Title:
    AP Invoice Hold
    Summary:
    AP Invoice hold based on the criteria that if there is any prepayment available for the same supplier
    Content:

    Hello, We create all the prepayment with the reference of Purchase order . We would like to make a rule and put the invoice on hold based on the criteria that if there is any prepayment available for the same supplier and for same PO for which we are going to make the payment, system should stop the payment to force the user to verify if their are any prepayments available for this supplier corresponding to the same PO.

    Is there any way?

    Many thanks in advance for your inputs.

  • Brian Burns
    Workflow Approval Application on Top of Oracle Fusion...25.0
    Topic posted September 11, 2019 by Brian BurnsBlack Diamond: 60,000+ Points, tagged Accounting Hub Cloud Service, Configuration, Financials, General Ledger, Payables, Setup / Administration, Tip, User Interface 
    Title:
    Workflow Approval Application on Top of Oracle Fusion Approval Workflow System
    Summary:
    We have been having issues with users thinking they approved something or approvals getting lost in e-mails. I wanted to know if anyone has used any 3rd party approval application
    Content:

    We have been having issues with users thinking they approved something or approvals getting lost in e-mails. I wanted to know if anyone has used any 3rd party approval application that acts more of like a mobile application.

    One I was looking at is ApproveSimple by Capriza. https://www.capriza.com/products/approvesimple/

    I was curious to know if anyone had experience with this. The purpose here is that most or our approvers/supervisors/Managers/Chief Officers do not log into the system. They also receive multiple e-mails daily which makes it easy to forget or lose an e-mail approval. This application has a mobile application so instead of an e-mail you would see a # on your App.

    Also, if anyone has experienced the same problem above and has come up with a better solution please let me know. My next step was to try to get users to bookmark the Fusion Website on their phone and when they log in to somehow have the Worklist as their home page.

    Thank you,

    Brian Burns

  • Harshith Eshwar Shaila
    A Note is required in Payables Page.3
    Topic posted August 22, 2019 by Harshith Eshwar ShailaBronze Medal: 1,250+ Points, tagged Cash Management, Financials, Payables, Tip, User Interface 
    Title:
    A Note is required in Payables Page.
    Summary:
    A note needs to be defaulted in a DFF, specific to Suppllier Site in Payables page
    Content:

    Hi All,

    We have a requirement that an instruction/information specific to each Supplier Site that needs to be made available in Payables page for reference. We are planning to use DFF in this requirement. So proceeding further any ideas would be helpful.

    Note: We are implementing Saas Model.

    Regards,

    Harshith E S

  • Suresh Kumarasamy
    Drive the AP Liability account based on the Supplier Type25.0
    Topic posted July 23, 2019 by Suresh KumarasamySilver Trophy: 7,500+ Points, tagged Financials, Help Center, Intercompany, Invoice Imaging, Payables, Setup / Administration, Subledger Accounting, Tip 
    Title:
    Drive the AP Liability account based on the Supplier Type
    Summary:
    Drive the AP Liability account based on the Supplier Type
    Content:

    We have a requirement to drive the AP liability account based on the supplier type (Vendor Type). But when i check the source for supplier type, its not available under “Payabels subledger” in subledger mapping set screen.

    Ref Screenshot # 1

    BUT its available under “Purchasing subledger” application. So I have created the mapping set by using purchasing subledger and try to activate the JERS, but its error out as below.

    ---error---

    The account rules assigned to journal lines use sources in conditions that were not assigned to event class.
    Segment rule AM_Liability Account.Source type Standard.Source SUPPLIER_TYPE.

    Ref Screenshot # 2

    Thanks 

    Suersh

    Version:
    19B
    Image:
  • Neha Barnawal
    US Bank Virtual Card Pay1
    Topic posted July 13, 2019 by Neha Barnawal, tagged Cash Management, Configuration, Financials, Payables, Setup / Administration, Subledger Accounting, Tip 
    Title:
    US Bank Virtual Card Pay
    Summary:
    Implementing Virtual card payment in Payables Cloud
    Content:

    Request to share your experience on implementing Virtual Pay Card in Oracle Payables Cloud.

    We understand a new Payment Method, PPP and templates will need to be created for this new payment type.

    Would like to know any challenges/Oracle limitation encountered for using virtual card payments.

    How did you setup card information in Oracle?

    Any input in this regard will be highly appreciated.

     

    Thanks and Regards,

    Neha

     

     

    Version:
    R13-18B
  • Andy Cleary
    AIP Invoice Image - matching multiple invoice lines to...Answered7
    Topic posted July 12, 2019 by Andy ClearyBlue Ribbon: 750+ Points, tagged Payables, Public Sector, Tip 
    Title:
    AIP Invoice Image - matching multiple invoice lines to single line PO
    Summary:
    Issue where multiple invoice lines are partially read from invoice but not matched to single line PO
    Content:

    Hi

    We're using the AIP invoice imaging cloud solution.  We create a lot of blanket/open/draw-down POs which have a single value line intended to cover multiple invoices and receipts for a period of time. These are particularly used by our department running catering/food vendoring outlets.

    We have an issue where the PO number is read succesfully on the invoice and multiple line invoices are read and multiple invoice lines then created but fail to be matched to the single PO line available leaving the lines partially entered and the invoice as 'Incomplete' status.  So the AP team have to manually match all the invoice lines against the single PO line.  If there is only one PO line why don't all OCR read invoice lines get matched against it by default? Some multiple invoices do match to a single PO line succesfully but the majority do not. 

    Is anyone else experiencing this issue and have you found any configuration setting for invoice imaging or workarounds that assisted first time invoice matching?

    Many thanks
    Andy Cleary

     

     

     

     

     

     

    Version:
    19B
  • Suresh Kumarasamy
    How to purge the AP to GL recon data extract14.0
    Topic posted June 13, 2019 by Suresh KumarasamySilver Trophy: 7,500+ Points, tagged Financials, General Ledger, Invoice Imaging, Payables, Setup / Administration, Tip 
    Title:
    How to purge the AP to GL recon data extract
    Summary:
    purge the AP to GL recon data extract
    Content:

    HI,

    Is there any way to purge the AP to GL recon data extract which we run for multiple time until we get the desired result. This is seems burden to the system, also difficult to select.

    Screenshot attached.

     

     

    Image: