Payables & Cash Management

Get Involved. Join the Conversation.

Posts

  • 2019-07-04
    AP - why can fully paid invoice lines be cancelled?Answered155.0
    Topic posted August 1, 2019 by 2019-07-04Blue Ribbon: 750+ Points, tagged Financials, Payables 
    Title:
    AP - why can fully paid invoice lines be cancelled?
    Content:

    Hi,

    We are using Oracle Cloud Application 19B (11.13.19.04.0).

    We have cases where users have gone into a fully paid and validated and accounted AP Invoice - such as in Screenshot1 on image on this post.

    The invoice = 228, and the Payment = 228.

    The invoice is validated, yet the user can go to Actions > Edit, then select the line and discard it (screenshot 2).

    Then system lets them Discard the line, even though the invoice has been paid, etc. etc.

    Why would the system let them do that?

    Yet - if the invoice as a whole is cancelled - or the user tries to cancel a fully paid invoice - that is not possible (screenshot 3).

    I have tested the same on R12.1.3 - and I cannot cancel the invoice line for a fully paid invoice.

    Why would it be possible on ERP Cloud, and is there any way to stop users from being able to do that?

    Thanks

    Jim

    Image:
  • Judy Hamner
    Printing MICR correctly on checks14
    Topic posted August 19, 2019 by Judy HamnerSilver Trophy: 7,500+ Points, tagged Cash Management, Configuration, Financials, Payables 
    Title:
    Printing MICR correctly on checks
    Summary:
    We are having issues getting the MICR to print correctly on our checks.
    Content:

    We have a MICR printer that has been used to print our Student Refund checks from PeopleSoft Campus Solutions for several years.  The MICR and check signature are located on a flash drive on the printer. We are transitioning the refund payments from PeopleSoft Campus Solutions to Oracle Fusion Payables.  So far we have been unable to get the MICR to print correctly using the documentation we have found on this topic regarding using pcl code.

    Any suggestions to help us trouble shoot?  We are in R13 19C.

    Thanks,

    Judy Hamner

  • Giovanni Chamtyoo
    Cancelled invoices are accounted in GLAnswered125.0
    Topic posted July 17, 2019 by Giovanni ChamtyooGold Medal: 3,500+ Points, tagged Financials, General Ledger, Payables, Reports, Setup / Administration, Subledger Accounting 
    Title:
    Cancelled invoices are accounted in GL
    Summary:
    When cancelling an invoice which has never been accounted before same is being accounted in the GL
    Content:

    Actually i have an issue @ AP level. When we are cancelling and invoice which has never been accounted before same is being transferred to GL at time of create accounting. Is there a way to prevent the system from accounting a cancel invoice.

    Below is a brief summary of how this can happened:

    User input an invoice on AP module validate it then before initiate for approval he noticed that same has wrong currency i.e USD i/o EUR - Since invoice has already been validated we cannot delete it.

    Then user will cancel the invoice and re input same with the proper currency but at time of create accounting system is accounting both the cancelled invoice with the Debit and Credit amount together with the correct invoice.

    Hence, it there a way to prevent system from accounting a cancelled invoice which have never been accounted before.

     

    Thanks,

    Giovanni

  • Sirisha
    Where do the Bank Acknowledgement emails store in ERP Cloud...Answered115.0
    Topic posted September 4, 2019 by SirishaBlue Ribbon: 750+ Points, tagged Financials, Payables 
    Title:
    Where do the Bank Acknowledgement emails store in ERP Cloud fusion?
    Summary:
    Bank Sends Acknowledgement emails of the payments to the users, How do we check the past Acknowledgement emails received from Bank
    Content:

    Bank Sends Acknowledgement emails to the users, How do we check the past Acknowledgement emails received from Bank. Where will they store? 

    Version:
    19C
  • Thomas Paul
    AP transfer to GL in Detail11
    Topic posted August 26, 2019 by Thomas PaulBronze Medal: 1,250+ Points, tagged Financials, General Ledger, Payables, Setup / Administration, Subledger Accounting 
    Title:
    AP transfer to GL in Detail
    Summary:
    AP Transfer in Summary-Planning to move to Detail
    Content:

    Hi,

    Currently we are transferring AP subledger details to GL in summary mode. Because of reporting needs(and other business reasons), we are looking at transferring the subledger details in Detail mode. However, in my experience, most of the clients do this in summary mode. Can someone provide any info on the following:

    - Any impact on performance(we are not high volume user) if we change from Summary to Detail. 

    - Pros and Cons of summary vs detailed

    - Any setup document listing the steps needed to achieve the detailed transfer(I believe new SLA rules need to be defined).

    Thanks!

    Thomas

  • Mohammad Arif Zaffar
    Email notification to supplier when payment is processed115.0
    Topic posted July 29, 2019 by Mohammad Arif ZaffarBronze Medal: 1,250+ Points, tagged Financials, Payables 
    Title:
    Email notification to supplier when payment is processed
    Summary:
    Email notification to supplier when payment is processed
    Content:

    Hello, 

    We are using supplier portal. 

    We are analyzing a feasibility to that email notification to be sent to supplier when his payment is processed in AP.

    Can we acheive it?

    R13- 19B 

  • Brian Burns
    Unable to View Printed Check Payment Files Over 1 Month OldAnswered115.0
    Topic posted July 10, 2019 by Brian BurnsBlack Diamond: 60,000+ Points, tagged Cash Management, Financials, General Ledger, Payables 
    Title:
    Unable to View Printed Check Payment Files Over 1 Month Old
    Summary:
    We are trying to view a check file from a Payment File that is over 1 month old but the file appears to be purged
    Content:

    We are trying to look at a check from a Payment File that is over 1 month old. Usually you can go to Manage Payment Files  and search for the payment file. Click on Reference # and then on the next page there is a status button with a link. Click on the link and the payment file is available for viewing.

    Just recently we noted that the payment files are only available for 1 month. I did an SR and the tech also confirmed that files are purged over 1 month old. Doe anyone know of another way to access older payment files?  I didn't know that these items were purged from the system and I'm not sure what other items might also be purged but there are cases where users need to access older info.

  • Julio Lois
    Payment Integration with BanksAnswered114.5
    Topic posted July 2, 2019 by Julio LoisBlue Ribbon: 750+ Points, tagged Configuration, Expenses, Financials, Payables 
    Title:
    Payment Integration with Banks
    Summary:
    How are existing customers transacting with banks in terms of Payments?
    Content:

    Hello everyone,

    We are currently on Oracle EBS and send payments and receive acks from various banks (ach, positive pay and edi). We utilize middleware to communicate with banks and exchange files, namely Connect Direct and Biztalk.

    We are moving to ERP Cloud and are wondering what are clients out there using to perform this capability with their partner banking institutions? Are you using third party Middleware solutions (if so, why?), are you using standard functionality in ERP Cloud to fulfill these needs? If so, please describe what exactly are you using and any observed limitations and pain points.

    Thanks for your inputs!

  • Sivaraj Shanmugham
    Payables Invoice Imaging105.0
    Topic posted June 3, 2019 by Sivaraj ShanmughamSilver Medal: 2,000+ Points, tagged Financials, Invoice Imaging, Payables 
    Title:
    Payables Invoice Imaging
    Summary:
    Reconcile Invoice emails sent to Oracle imaging server with Invoices created in AP
    Content:

    AP team noticed that one of the invoices in Dec- 2018 was sent to the imaging server but the Invoice wasn't created in Oracle. After the issue was reported in Apr 2019, we reviewed the imaging server link and found that the invoice record is available but somehow the invoice record wasn't transferred to Oracle. 

    Questions:

    If I see an Invoice record on the imaging server, is there any trace to confirm that the invoice was transferred to oracle payables?

    Is it possible for user to reconcile end of the day - compare the supplier emails forwarded to the Oracle email address - against the Invoices successfully transferred/created in Oracle 

    Please share your experiences on how you make sure every single invoice attachment was processed successfully. 

    Many thanks,

    Siva

     

  • Lisa Poore
    "Soft Close" process in AP10
    Topic posted February 7, 2019 by Lisa PooreBronze Medal: 1,250+ Points, tagged Financials, Payables, Period Close / Reconciliation 
    Title:
    "Soft Close" process in AP
    Summary:
    Does anyone perform an AP soft close process that they can share?
    Content:

    Currently our disbursements department runs an AP soft close for both invoices and payments approximately 2 weeks before the actual end of the month.  This is done so that Corporate Accounting and the Allocations team have enough time to process allocations for external reporting purposes. 

     

    The process is very time consuming as they must run the “create accounting” process in draft mode for 4 ledgers in draft mode for invoices to determine any needed corrections.  They then run the same in Final mode.  They then do the same for the payments. Finally they run the Sweep process for 4 Business Units in a draft mode, make corrections and then run it in final mode for each BU.  We have discussed automating some of the process but the review of the errors is a large part and cannot be automated.

     

    Does anyone else perform a “soft close”?  If so, what steps do you do?  Are you able to automate any of this process?  Any information you can provide will be appreciated.