Purchasing

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  • Sabarish Ganda
    Supervisor Hierarchy Approvals in Purchase Orders2
    Topic last edited August 13, 2019 by Sabarish GandaGold Medal: 3,500+ Points, tagged Approvals, Approvals/Notification, How-To 
    Title:
    Supervisor Hierarchy Approvals in Purchase Orders
    Content:

    Do anyone know if we can have only one Supervisor approver and the minimum level for approving the purchase order is Director and Above. 

    Rules are based on Dollar Amount. For Example: if the Dollar Amount >10000 and <100000 director can approve it and above that VP has to approve it.

    In approval rules I see there is option to include First and Last Approver but we are looking for only first approver and minimum level is director.

    Any Suggestions

    Version:
    Oracle Fusion 13, 19B
  • Jim Van Tongerloo
    Disable PO Implemented notificationAnswered3
    Topic posted October 8, 2019 by Jim Van TongerlooGold Trophy: 10,000+ Points, tagged Approvals, Approvals/Notification, Orders, Setup 
    Title:
    Disable PO Implemented notification
    Summary:
    Disable PO Implemented notification
    Content:

    Hi,

    We are importing Purchase Orders and we've noticed that the buyers on each document receive a 'Document (Purchase Order) *** Implemented' FYI notification for each PO that was imported.

    This results in massive amount of emails for buyers.

    Is there an easy way to disable this FYI notification, until after migration?
    We do not want to modify the emailaddresses of the buyer, as this is used in the PO migration.

    Thanks.

    Version:
    R13 19C
  • Dev Thota
    Terminated users are getting removed on requisition even...25.0
    Topic posted September 25, 2019 by Dev ThotaGold Trophy: 10,000+ Points, tagged Agreements, Approvals, Approvals/Notification, Approved Supplier List, BI Publisher Reports, Business Intelligence, Create Requisition, FAQ, Financials, Fusion, General Ledger, How-To, Manage Procurement Catalog, Notifications, Orders, OTBI, Payables, Public Sector, Requisition Processing, Security, Setup, Supplier Communication, Supply & Distribution Planning Cloud, Tip, Web Services 
    Title:
    Terminated users are getting removed on requisition even though the user is PO requester and the user is on inactive state
    Summary:
    Terminated users are getting removed on requisition even though the user is PO requester and the user is on inactive state
    Content:

    Hi all,

    Terminated users are getting removed on requisition even though the user is PO requester and the user is on the inactive state.

    Report Subject Area: Procurement - Purchasing Real Time.

    Thanks,

    Dev Thota.

    Version:
    19C
  • Eren Göktepe
    Approval history is not available.25.0
    Topic last edited September 27, 2019 by Eren GöktepeRed Ribbon: 250+ Points, tagged Approvals, Approvals/Notification, Orders 
    Title:
    Approval history is not available.
    Summary:
    Approver can not approve the PO
    Content:

    Hi Everyone,

    We have some POs that is status is pending approval. Approver can see the PO in inbox as a email notification.

    He tries to approve but not succeed actually. I examined the PO. I saw, there arent any approval history in notification and it is still waiting to approve.

    How can we fix it?

    Version:
    Oracle Application 19B
    Image:
    Document:
  • Amy Chan
    Limit approver's option2
    Topic posted September 23, 2019 by Amy ChanSilver Medal: 2,000+ Points, tagged Approvals, Approvals/Notification, Requisition Processing 
    Title:
    Limit approver's option
    Summary:
    Limit approver's option
    Content:

    Approver requires to approve PR and PO, what can I do the system would only show three options/ buttons (Approve, Reject or Request Information).?

    Please share.

    Image:
  • Boyuan Zhu
    Purchasing Attachments FAQ74.8
    Topic last edited August 7, 2018 by Boyuan ZhuGold Medal: 3,500+ Points, tagged Approvals/Notification, FAQ, Orders, Supplier Communication 
    Title:
    Purchasing Attachments FAQ
    Content:

    Customers can upload attachments to their purchasing documents and communicate those attachments to internal approvers and suppliers. Here are the answers to some commonly asked questions.

    1. How many attachments can be uploaded to a purchasing document, and how big can they be?
    There are no limits on how many files can be uploaded to the document. The maximum size of an uploaded file is 2 GB. This value is controlled by the FND_FILE_UPLOAD_MAX_SIZE profile option on the Manage Administrator Profile Values page. The limit on the total size of uploaded files is determined by the space purchased for the Content Server.

    When communicating attachments electronically or over email, there are additional limitations detailed in the answers below.  

     

    2. Are there any restrictions on what files can be uploaded?
    There are no restrictions on file type.

     

    3. What is the maximum attachment size limit for emails?
    The maximum email size (content + attachments) that can be sent by the mail server is 15MB. Any emails exceeding these settings will not be sent. On top of this setting, approval email and supplier communication email sizes are controlled by the additional settings below. 

     

    4. What happens when the size limit is exceeded in an approval notification email?
    Approval notification emails also respect the MaxSizeOfEmailAttachmentsInKB and MaxNumberOfEmailAttachments properties on the SOA server. The MaxSizeOfEmailAttachmentsInKB property controls the maximum email size and needs to be smaller or equal to the http.maxmessagesize. The default value is 5MB. The MaxNumberOfEmailAttachments property controls the number of attachments in an email and the default value is 10.

    Any attachments after 10 attachments or 5MB of total attachments will be attached as a link instead of a file in the notification. This behavior attempts to keep the email size below the maximum size so that the email can be sent. Attachments attached as links will not be visible in the email, but approvers will be able to view the attachment links in the online approval notification.

     

    5. What happens when the size limit is exceeded in a supplier communication email?
    Supplier communication emails will also respect the Maximum File Size Megabytes setting on the Configure Procurement Business Function page. The recommended setting is 5MB.

    If the total attachment size exceeds this setting, the email will be sent with only the PDF so that the email size is below maximum size. Additionally, a notification will be sent to the buyer indicating that not all attachments were sent to the supplier.

     

    6. Can attachments be sent as separate files in a supplier communication email?
    By default, attachments will be sent as a single Zip file in the supplier communication email. Customers who want to send the attachments as separate files can enable the feature Send Purchasing Document Attachments as Separate Files on the Edit Features: Purchasing page. The same size limitations apply to the total size of the separate files. 

     

    7. Can attachments be included in electronic communication?
    Attachments can be included in the bodies of OAGIS 10.1 purchase order outbound collaboration messages. To enable attachments in electronic communication, set the profile option Include Attachments in Electronic Communication to Yes. The maximum attachment size can be set on the Manage Collaboration Messaging Configuration page, and the default setting is 2MB.

  • Mohammad Arif Zaffar
    Report showing PO approvers details with the comments they...Answered3
    Topic posted September 18, 2019 by Mohammad Arif ZaffarBronze Medal: 1,250+ Points, tagged Approvals, Approvals/Notification 
    Title:
    Report showing PO approvers details with the comments they put during approval
    Summary:
    Report showing PO approvers details with the comments they put during approval
    Content:

    Hello,

     

    I am looking for report or BI Query which should show PO approvers details like approver name, date and time of approval and the the comments they put during approval.

     

  • Sabarish Ganda
    Cannot view Purchase Order Approval Details after the PO is...135.0
    Topic posted August 12, 2019 by Sabarish GandaGold Medal: 3,500+ Points, tagged Approvals, Approvals/Notification, FAQ 
    Title:
    Cannot view Purchase Order Approval Details after the PO is in Open Status
    Summary:
    After all the Approvals are done for a PO and if we want to all the history of all the details in the approval Notification, screen is going blank. Please check the attached document for more details.
    Version:
    Oracle Fusion 13, 19B
    Document:
  • ALEXANDER JOSEPH
    Approval workflow to a specific position1
    Topic posted September 5, 2019 by ALEXANDER JOSEPHRed Ribbon: 250+ Points, tagged Approvals, Approvals/Notification, Notifications, Orders 
    Title:
    Approval workflow to a specific position
    Summary:
    Requirement to send PO approvals based on amount and to a specific position
    Content:

    Hi,

    HR Departments have been setup, Positions and Job levels within the HR departments have been defined.

    Each HR department is a cost center

    Customer has the following requirement : Purchase order has different cost centers at line level. Now based on the cost center and PO header amount , the approval notification should be sent to a specific position

    e.g Dept A / Cost center A has 3 positions - Manager , Finance Manager , Senior Finance Manager

    Approval limits for the above positions are say 5000, 10000 and > 10000

    So if the PO has cost center A , and Amount is 8000 , approval notification should go the the position of Finance Manager ( there are users/persons linked to this position)

    So in effect this is not linked to the requester/buyer position/supervisory hierarchy , instead of routing to a specific worker , requirement is to route to a position

     

    Thanks

     

    Version:
    19B
  • Sanket Salve
    In Purchase Order Approval window Requisition hyperlink is...3
    Topic last edited August 26, 2019 by Sanket SalveSilver Medal: 2,000+ Points, tagged Approvals, Approvals/Notification 
    Title:
    In Purchase Order Approval window Requisition hyperlink is disabled in 19B version
    Summary:
    In earlier versions of fusion, when we tries to click on requisition number, it used to redirect the approver to requisition page. Now the hyperlink on requisition number is disabled.
    Content:

    In earlier versions of fusion, when we click on requisition it used to redirect approver to requisition page and he will be able to see the requisition before approval of PO.

    In version 19B when approver tries to click on requisition, the hyperlink is disabled and he is unable to navigate to requisition page.

    Whereas if he tries to click on PO number he is able to see purchase order.

    I would like to know is there any functionality, so that we can enable this hyperlink to open requisition or is there any workaround.

    Reg,

    Sanket S.

     

    Version:
    19B
    Image: