Purchasing

Get Involved. Join the Conversation.

Posts

  • Boyuan Zhu
    Purchasing Attachments FAQ74.8
    Topic posted April 21, 2018 by Boyuan ZhuGold Medal: 3,500+ Points, tagged Approvals/Notification, FAQ, Orders, Supplier Communication 
    Title:
    Purchasing Attachments FAQ
    Content:

    Customers can upload attachments to their purchasing documents and communicate those attachments to internal approvers and suppliers. Here are the answers to some commonly asked questions.

    1. How many attachments can be uploaded to a purchasing document, and how big can they be?
    There are no limits on how many files can be uploaded to the document. The maximum size of an uploaded file is 2 GB. This value is controlled by the FND_FILE_UPLOAD_MAX_SIZE profile option on the Manage Administrator Profile Values page. The limit on the total size of uploaded files is determined by the space purchased for the Content Server.

    When communicating attachments electronically or over email, there are additional limitations detailed in the answers below.  

     

    2. Are there any restrictions on what files can be uploaded?
    There are no restrictions on file type.

     

    3. What is the maximum attachment size limit for emails?
    The maximum email size (content + attachments) that can be sent by the mail server is 15MB. Any emails exceeding these settings will not be sent. On top of this setting, approval email and supplier communication email sizes are controlled by the additional settings below. 

     

    4. What happens when the size limit is exceeded in an approval notification email?
    Approval notification emails also respect the MaxSizeOfEmailAttachmentsInKB and MaxNumberOfEmailAttachments properties on the SOA server. The MaxSizeOfEmailAttachmentsInKB property controls the maximum email size and needs to be smaller or equal to the http.maxmessagesize. The default value is 5MB. The MaxNumberOfEmailAttachments property controls the number of attachments in an email and the default value is 10.

    Any attachments after 10 attachments or 5MB of total attachments will be attached as a link instead of a file in the notification. This behavior attempts to keep the email size below the maximum size so that the email can be sent. Attachments attached as links will not be visible in the email, but approvers will be able to view the attachment links in the online approval notification.

     

    5. What happens when the size limit is exceeded in a supplier communication email?
    Supplier communication emails will also respect the Maximum File Size Megabytes setting on the Configure Procurement Business Function page. The recommended setting is 5MB.

    If the total attachment size exceeds this setting, the email will be sent with only the PDF so that the email size is below maximum size. Additionally, a notification will be sent to the buyer indicating that not all attachments were sent to the supplier.

     

    6. Can attachments be sent as separate files in a supplier communication email?
    By default, attachments will be sent as a single Zip file in the supplier communication email. Customers who want to send the attachments as separate files can enable the feature Send Purchasing Document Attachments as Separate Files on the Edit Features: Purchasing page. The same size limitations apply to the total size of the separate files. 

     

    7. Can attachments be included in electronic communication?
    Attachments can be included in the bodies of OAGIS 10.1 purchase order outbound collaboration messages. To enable attachments in electronic communication, set the profile option Include Attachments in Electronic Communication to Yes. The maximum attachment size can be set on the Manage Collaboration Messaging Configuration page, and the default setting is 2MB.

  • Mohammad Arif Zaffar
    Approval Rules enhancements54.8
    Topic posted July 14, 2019 by Mohammad Arif ZaffarBronze Medal: 1,250+ Points, tagged Approvals, Approvals/Notification 
    Title:
    Approval Rules enhancements
    Summary:
    Approval Rules enhancements
    Content:

    Hello, 

    I am looking for an intelligent solution which should minimize the number of approval rules for PO. We have around 4000 approval rules based on a very complex 'Delegation of Authority'. 

    Scenario:

    There is one condition 'material type', for example which contains 5 values  say A, B, C, D, E

    when it is ' A' it should go to for approval to  'Person AA'

    'B' it should go to for approval to  'Person BB'

    'C' it should go to for approval to  'Person CC'

    'D' it should go to for approval to  'Person DD'

    'E' it should go to for approval to  'Person EE'

    We have 5 amounts slabs   >1M   >5M   >10M    > 15M   >above 15M    

    so techincally I have to create   5*5=25 approval rules 

     

    Correct me if I am wrong but I believe cloud Saas does not support dynamic approval group which could be useful as per my scenario. 

    Looking forward for any out of the box solution. 

    Thanks

     

  • Thu Truong
    Error in approval using Position Hierarchy44.5
    Topic posted August 15, 2019 by Thu TruongRed Ribbon: 250+ Points, tagged Approvals, Approvals/Notification, Setup 
    Title:
    Error in approval using Position Hierarchy
    Summary:
    Error in approval using Position Hierarchy
    Content:

    I am trying to set approval rule using position hierarchy. But when approval PO, it throw an error: "Error occurred while displaying History tree table. Error in evaluating routing slip. Check the underlying exception and correct the error in the routing slip.".

    I already configured Position Tree, assign each user to each position in the position tree.

    I also looked for the error, there is a note: Position Hierarchy Is Not Working For Purchase Requisition (Doc ID 2225794.1). The document said that: "Set the Effective start date to a past date, before last server restart". But I don't know what the last server restart date is. 

    Can any experts help me to clear this point and setup my approval rule?

    Thank you.

     

    Version:
    11.13.19.07.0
    Image:
  • Dev Thota
    How to write approval rules for “Outside Processing P...25.0
    Topic posted July 30, 2019 by Dev ThotaGold Trophy: 10,000+ Points, tagged Agreements, Approvals, Approvals/Notification, Approved Supplier List, BI Publisher Reports, Business Intelligence, Create Requisition, FAQ, Financials, Fusion, General Ledger, How-To, Manage Procurement Catalog, Notifications, Orders, OTBI, Payables, Public Sector, Requisition Processing, Security, Setup, Supplier Communication, Supply & Distribution Planning Cloud, Web Services, White Paper 
    Title:
    How to write approval rules for “Outside Processing Purchase Order” through BPM?
    Summary:
    How to write approval rules for “Outside Processing Purchase Order” through BPM?
    Content:

    Hi all,

    When we are releasing the work order our requisitions are auto approving and POs are getting created automatically. As per the Oracle, we can't control the approvals of PR so we want to enable the approval flow for the purchase orders(OSP orders). If anyone has any idea on how to create a BPM rule for these kinds of POs please let me know.

    Version:
    19B
  • Mohammad Arif Zaffar
    Approval Rules Report/Query25.0
    Topic posted July 17, 2019 by Mohammad Arif ZaffarBronze Medal: 1,250+ Points, tagged Approvals, Approvals/Notification 
    Title:
    Approval Rules Report/Query
    Summary:
    Approval Rules Report/Query
    Content:

    Hello, 

    I believe till 19B, we do not have any report to show the details of PO Approval rules. 

    Appreciate if someone can share a query to extract the rules information along with conditions and actions. 

    One a separate note, do we have any excel upload option for PO approval rules. 

    Thanks

  • Ramesh Radhakrishnan
    What are the Supplier's Procurement notifications that...Answered45.0
    Topic posted August 6, 2018 by Ramesh RadhakrishnanBlack Diamond: 60,000+ Points, tagged Approvals/Notification, Notifications 
    Title:
    What are the Supplier's Procurement notifications that can be seen in Supplier Portal BPM worklist
    Content:

    Hi,

    I am looking for list of BPM notifications that show in the supplier portal particculary for purchasing related transactions. Will buyer initiated change order send BPM notifications to supplier portal or will it just send email notifications?

    Will be helpfull if we can get a list of notifications that appear in BPM tasklist and email notifications for supplier portal.

    Thanks

    Ramesh

     

  • Siva Kumar
    Auto Approval not happening for purchase order sourced from...34.3
    Topic posted January 23, 2019 by Siva KumarGold Trophy: 10,000+ Points, tagged Agreements, Approvals, Approvals/Notification 
    Title:
    Auto Approval not happening for purchase order sourced from BPA
    Summary:
    Auto Approval not happening for purchase order sourced from BPA
    Content:

    Hello,

    We created a purchase order from a blanket and submitted it. The status is Pending Approval instead of Open . PO should have been  Auto Approved as all lines are negotiated. 

    Earlier the functionality was working fine.  Please help to resolve this issue.

    Thanks

    Siva.

    Version:
    18 C
  • Dev Thota
    Terminated users are getting removed on requisition even...25.0
    Topic posted September 25, 2019 by Dev ThotaGold Trophy: 10,000+ Points, tagged Agreements, Approvals, Approvals/Notification, Approved Supplier List, BI Publisher Reports, Business Intelligence, Create Requisition, FAQ, Financials, Fusion, General Ledger, How-To, Manage Procurement Catalog, Notifications, Orders, OTBI, Payables, Public Sector, Requisition Processing, Security, Setup, Supplier Communication, Supply & Distribution Planning Cloud, Tip, Web Services 
    Title:
    Terminated users are getting removed on requisition even though the user is PO requester and the user is on inactive state
    Summary:
    Terminated users are getting removed on requisition even though the user is PO requester and the user is on inactive state
    Content:

    Hi all,

    Terminated users are getting removed on requisition even though the user is PO requester and the user is on the inactive state.

    Report Subject Area: Procurement - Purchasing Real Time.

    Thanks,

    Dev Thota.

    Version:
    19C
  • Raju Ch
    Fusion P2P – Oracle Fusion Procure to Pay (P2P) L...5.0
    Topic posted July 22, 2019 by Raju ChGreen Ribbon: 100+ Points, tagged Approvals, Approvals/Notification, BI Publisher Reports, Create Requisition, Financials, Fusion, General Ledger, How-To, Manage Procurement Catalog, Notifications, Orders, OTBI, Payables, Requisition Processing, Setup, Supplier Communication, Supply & Distribution Planning Cloud, Tip, White Paper 
    Title:
    Fusion P2P – Oracle Fusion Procure to Pay (P2P) Life Cycle with Functional and Technical flow
    Content:
    The P2P cycle comprises of the following steps,
    01. Create Requisitions
    02. Approve Requisitions
    03. Create Purchase Orders
    04. Approve Purchase Orders
    05. Receive Goods
    06. Create Payables invoice with Match PO Lines
    07. Approve Invoice
    08. Invoice Payment to Supplier with Electronic Method
    09. Approve Payments
    10. Verify the Transaction Life Cycle
    11. Transfer Payables data to General Ledger
    12. Transfer Payments data to General Ledger
    13. Verify the Journal Batches
    14. Verify the Notifications in Mail
     

    Please click on the below link for more details:

    Fusion P2P – Oracle Fusion Procure to Pay (P2P) Life Cycle with Functional and Technical flow
    https://oracleapps88.blogspot.com/2019/07/fusion-p2p-oracle-fusion-procure-to-pay.html

     

    Thanks,
    Raju Chinthapatla
    http://OracleApps88.Blogspot.com/
    OracleApps88@Yahoo.com
    (+91) 905 957 4321

    Version:
    R12
    Image:
  • Subba Bhamidipati
    Do we have Out-of-the-box Oracle Approvals app for ERP Cloud...25.0
    Topic posted January 3, 2019 by Subba BhamidipatiBronze Medal: 1,250+ Points, tagged Approvals, Approvals/Notification, Fusion, How-To, Orders 
    Title:
    Do we have Out-of-the-box Oracle Approvals app for ERP Cloud (Purchasing module)?
    Content:

    Hi,

    We are using OOTB "Oracle Approvals" app for our workflow approvals in EBS R12.2. We have implemented "Push Notifictions" for those workflow approvals app using below doccumentation:

    https://docs.oracle.com/cd/E26401_01/doc.122/e69284/T660136T667315.htm

    Soon our customer would like to migrate to "ERP Cloud" specifically Fusion Purchasing module. So, we are looking for same mobile app functionality for PO approvals and Push Notifications using out-of-the-box Approval app.

    Question is do we have OOTB Oracle Approvals app for Fusion ERP cloud? If yes, can some one point us to the user guide/documentation on how to enable push notifications?

    Thank you for the help.