Purchasing

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  • Rich Lines
    'Withdrawn: Approve Purchase Order' email...2
    Topic posted September 10, 2018 by Rich LinesBlue Ribbon: 750+ Points, tagged Approvals, Approvals/Notification, Fusion, How-To, Notifications, Setup 
    Title:
    'Withdrawn: Approve Purchase Order' email notifications
    Summary:
    I am seeking guidance on how to disable these notifications coming through to approval group members.
    Content:

    We have recently upgraded to Oracle Fusion R13 (18B). Members of the approval group for purchase orders are now receiving an FYI type email notification when another member of the group approves a PO. The email only comes through 3 x days AFTER the PO was originally approved. These notifications are clogging up our email accounts and we would like to disable.

    Can anybody confirm the steps I need to undertake to stop this notification from being actioned? I do not wish to affect any other notifications that are set up (we do not have notifications set up to inform of PO approval however).

    I believe the task might be 'DocumentApproval'. Within the 'Notifications' tab, I can see that 'Enable Reminder' is checked and the frequency is set as every 3 x days. This would correspond to when we receive these notifications compared to when the PO was approved. Would simply un-ticking this box have the desired effect?

    Many thanks

     

    Version:
    Oracle Fusion R13 (version 18B)
  • Sabarish Ganda
    Access other's Approval notifications incase of...Answered55.0
    Topic posted March 31, 2019 by Sabarish GandaGold Medal: 3,500+ Points, tagged Approvals, Approvals/Notification, How-To, Notifications, Security, Setup 
    Title:
    Access other's Approval notifications incase of Emergency
    Summary:
    We have 4 people as buyers and one of them is out because of emergency, but there is certain purchase that waiting for her approval, is there a way to acess them and reassign to others?
    Content:

    We have 4 people as buyers and one of them is out because of emergency, but there are certain purchase orders that are waiting for her approval and some other she is working on and next she is the approver, so is there a way to access them and reassign to others so that other buyer can take action on it?

  • Mohammad Arif Zaffar
    Approval Rules enhancements54.8
    Topic posted July 14, 2019 by Mohammad Arif ZaffarBlue Ribbon: 750+ Points, tagged Approvals, Approvals/Notification 
    Title:
    Approval Rules enhancements
    Summary:
    Approval Rules enhancements
    Content:

    Hello, 

    I am looking for an intelligent solution which should minimize the number of approval rules for PO. We have around 4000 approval rules based on a very complex 'Delegation of Authority'. 

    Scenario:

    There is one condition 'material type', for example which contains 5 values  say A, B, C, D, E

    when it is ' A' it should go to for approval to  'Person AA'

    'B' it should go to for approval to  'Person BB'

    'C' it should go to for approval to  'Person CC'

    'D' it should go to for approval to  'Person DD'

    'E' it should go to for approval to  'Person EE'

    We have 5 amounts slabs   >1M   >5M   >10M    > 15M   >above 15M    

    so techincally I have to create   5*5=25 approval rules 

     

    Correct me if I am wrong but I believe cloud Saas does not support dynamic approval group which could be useful as per my scenario. 

    Looking forward for any out of the box solution. 

    Thanks

     

  • Mohammad Arif Zaffar
    Approval Rules Report/Query25.0
    Topic posted July 17, 2019 by Mohammad Arif ZaffarBlue Ribbon: 750+ Points, tagged Approvals, Approvals/Notification 
    Title:
    Approval Rules Report/Query
    Summary:
    Approval Rules Report/Query
    Content:

    Hello, 

    I believe till 19B, we do not have any report to show the details of PO Approval rules. 

    Appreciate if someone can share a query to extract the rules information along with conditions and actions. 

    One a separate note, do we have any excel upload option for PO approval rules. 

    Thanks

  • ALEXANDER JOSEPH
    Approval workflow to a specific position1
    Topic posted September 5, 2019 by ALEXANDER JOSEPHRed Ribbon: 250+ Points, tagged Approvals, Approvals/Notification, Notifications, Orders 
    Title:
    Approval workflow to a specific position
    Summary:
    Requirement to send PO approvals based on amount and to a specific position
    Content:

    Hi,

    HR Departments have been setup, Positions and Job levels within the HR departments have been defined.

    Each HR department is a cost center

    Customer has the following requirement : Purchase order has different cost centers at line level. Now based on the cost center and PO header amount , the approval notification should be sent to a specific position

    e.g Dept A / Cost center A has 3 positions - Manager , Finance Manager , Senior Finance Manager

    Approval limits for the above positions are say 5000, 10000 and > 10000

    So if the PO has cost center A , and Amount is 8000 , approval notification should go the the position of Finance Manager ( there are users/persons linked to this position)

    So in effect this is not linked to the requester/buyer position/supervisory hierarchy , instead of routing to a specific worker , requirement is to route to a position

     

    Thanks

     

    Version:
    19B
  • Parul Mehra
    Approve Change Order from Email45.0
    Topic posted September 13, 2019 by Parul MehraRed Ribbon: 250+ Points, tagged Approvals, Approvals/Notification 
    Title:
    Approve Change Order from Email
    Summary:
    Not able to approve change orders via email
    Content:

    We have configured requisition and change order approvals and the approver can approval the requisitions directly from email but the same does not work for change orders.

    Steps Performed for both requisition and change orders:

    Step 1

    Approver receives notification by email

    Email received with options to Approve, Reject or Request more information.

    Step 2

    Click on Approve / Reject / Request Information button 

    Requisition is approved / rejected / more information is requested

    Step 3

    Comment is added if required

    New email screen opens with send to field populated

    Step 4

    Click on Send 

    Requisition approval is submitted

    For Change orders, it does not open new email screen but goes to the below link:

    http://u01/APPLTOP/Downloads/mailto:ekbq-dev2.fa.incoming@workflow.mail.em2.cloud.oracle.com

    Regards,

    Parul

     

  • Anil Nair
    Approved Supplier List (ASL)25.0
    Topic posted December 13, 2018 by Anil NairBlue Ribbon: 750+ Points, tagged Agreements, Approvals, Approvals/Notification, Approved Supplier List, Create Requisition, FAQ, Fusion, How-To, Manage Procurement Catalog, Orders, Requisition Processing, Setup, Supplier Communication, Supply & Distribution Planning Cloud, Tip, White Paper 
    Title:
    Approved Supplier List (ASL)
    Summary:
    Approved Supplier List (ASL)
    Content:

    Hi,

    We have a requirement to restrict any purchasing (Req/Orders) for specific suppliers (Blacklisted).

    The approved supplier list functionality doesn't allow any restriction on Order creation when category and supplier from ASL is used.

    There are no Inventory items for now only categories.

    Also, i'm unable to find the source document - Blanket Purchase Agreements, there is only Contract Purchase Agreement in the drop down list under ASL source documents.The Generate Approved supplier list also doesn't show any agreement numbers.

    Please share if you have come across customers with similar requirement.

    Many thanks.

    Anil 

  • Siva Kumar
    Auto Approval not happening for purchase order sourced from...34.3
    Topic posted January 23, 2019 by Siva KumarGold Trophy: 10,000+ Points, tagged Agreements, Approvals, Approvals/Notification 
    Title:
    Auto Approval not happening for purchase order sourced from BPA
    Summary:
    Auto Approval not happening for purchase order sourced from BPA
    Content:

    Hello,

    We created a purchase order from a blanket and submitted it. The status is Pending Approval instead of Open . PO should have been  Auto Approved as all lines are negotiated. 

    Earlier the functionality was working fine.  Please help to resolve this issue.

    Thanks

    Siva.

    Version:
    18 C
  • Dev Thota
    BPM Worklist: How long will the Approval History store in...2
    Topic posted August 29, 2018 by Dev ThotaGold Trophy: 10,000+ Points, tagged Approvals, Approvals/Notification, Approved Supplier List, BI Publisher Reports, Business Intelligence, Public Sector, Requisition Processing, Security, Setup 
    Title:
    BPM Worklist: How long will the Approval History store in the system?
    Summary:
    BPM Worklist: How long will the Approval History store in the system?
    Content:

    BPM Worklist: How long will the Approval History store in the system?

  • Sabarish Ganda
    Cannot view Purchase Order Approval Details after the PO is...135.0
    Topic posted August 12, 2019 by Sabarish GandaGold Medal: 3,500+ Points, tagged Approvals, Approvals/Notification, FAQ 
    Title:
    Cannot view Purchase Order Approval Details after the PO is in Open Status
    Summary:
    After all the Approvals are done for a PO and if we want to all the history of all the details in the approval Notification, screen is going blank. Please check the attached document for more details.
    Version:
    Oracle Fusion 13, 19B
    Document: