Purchasing

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  • Manavalan Ethirajan
    How to order for description based items from a Blanket...5.0
    Topic posted June 8, 2018 by Manavalan EthirajanSilver Medal: 2,000+ Points, tagged FAQ, How-To, Orders 
    Title:
    How to order for description based items from a Blanket Purchase Agreement
    Summary:
    How to order for description based items from a Blanket Purchase Agreement?
    Content:

    There were some recent queries on this topic. We believe there might be a need for quick reminder of the functionality that exists.

    Please refer the attached document to understand this existing functionality in a bit of detail.

  • Boyuan Zhu
    Sample Payloads for Purchase Order SOAP Web Service144.5
    Topic posted October 5, 2017 by Boyuan ZhuGold Medal: 3,500+ Points, tagged FAQ, Orders, Web Services 
    Title:
    Sample Payloads for Purchase Order SOAP Web Service
    Content:

    The purchase order SOAP web service allows buyers to take actions, such as create, change, or cancel, on purchase orders. Sample payloads for different operations can be found in this topic. 

    More details about the purchase order SOAP web service can be found here: https://docs.oracle.com/cloud/latest/procurementcs_gs/OESWP/Purchase_Order_Service_Version_2_PurchaseOrderService_svc_3.htm

  • Boyuan Zhu
    Purchasing Attachments FAQ74.8
    Topic posted April 21, 2018 by Boyuan ZhuGold Medal: 3,500+ Points, tagged Approvals/Notification, FAQ, Orders, Supplier Communication 
    Title:
    Purchasing Attachments FAQ
    Content:

    Customers can upload attachments to their purchasing documents and communicate those attachments to internal approvers and suppliers. Here are the answers to some commonly asked questions.

    1. How many attachments can be uploaded to a purchasing document, and how big can they be?
    There are no limits on how many files can be uploaded to the document. The maximum size of an uploaded file is 2 GB. This value is controlled by the FND_FILE_UPLOAD_MAX_SIZE profile option on the Manage Administrator Profile Values page. The limit on the total size of uploaded files is determined by the space purchased for the Content Server.

    When communicating attachments electronically or over email, there are additional limitations detailed in the answers below.  

     

    2. Are there any restrictions on what files can be uploaded?
    There are no restrictions on file type.

     

    3. What is the maximum attachment size limit for emails?
    The maximum email size (content + attachments) that can be sent by the mail server is 15MB. Any emails exceeding these settings will not be sent. On top of this setting, approval email and supplier communication email sizes are controlled by the additional settings below. 

     

    4. What happens when the size limit is exceeded in an approval notification email?
    Approval notification emails also respect the MaxSizeOfEmailAttachmentsInKB and MaxNumberOfEmailAttachments properties on the SOA server. The MaxSizeOfEmailAttachmentsInKB property controls the maximum email size and needs to be smaller or equal to the http.maxmessagesize. The default value is 5MB. The MaxNumberOfEmailAttachments property controls the number of attachments in an email and the default value is 10.

    Any attachments after 10 attachments or 5MB of total attachments will be attached as a link instead of a file in the notification. This behavior attempts to keep the email size below the maximum size so that the email can be sent. Attachments attached as links will not be visible in the email, but approvers will be able to view the attachment links in the online approval notification.

     

    5. What happens when the size limit is exceeded in a supplier communication email?
    Supplier communication emails will also respect the Maximum File Size Megabytes setting on the Configure Procurement Business Function page. The recommended setting is 5MB.

    If the total attachment size exceeds this setting, the email will be sent with only the PDF so that the email size is below maximum size. Additionally, a notification will be sent to the buyer indicating that not all attachments were sent to the supplier.

     

    6. Can attachments be sent as separate files in a supplier communication email?
    By default, attachments will be sent as a single Zip file in the supplier communication email. Customers who want to send the attachments as separate files can enable the feature Send Purchasing Document Attachments as Separate Files on the Edit Features: Purchasing page. The same size limitations apply to the total size of the separate files. 

     

    7. Can attachments be included in electronic communication?
    Attachments can be included in the bodies of OAGIS 10.1 purchase order outbound collaboration messages. To enable attachments in electronic communication, set the profile option Include Attachments in Electronic Communication to Yes. The maximum attachment size can be set on the Manage Collaboration Messaging Configuration page, and the default setting is 2MB.

  • Dev Thota
    How to write approval rules for “Outside Processing P...25.0
    Topic posted July 30, 2019 by Dev ThotaGold Trophy: 10,000+ Points, tagged Agreements, Approvals, Approvals/Notification, Approved Supplier List, BI Publisher Reports, Business Intelligence, Create Requisition, FAQ, Financials, Fusion, General Ledger, How-To, Manage Procurement Catalog, Notifications, Orders, OTBI, Payables, Public Sector, Requisition Processing, Security, Setup, Supplier Communication, Supply & Distribution Planning Cloud, Web Services, White Paper 
    Title:
    How to write approval rules for “Outside Processing Purchase Order” through BPM?
    Summary:
    How to write approval rules for “Outside Processing Purchase Order” through BPM?
    Content:

    Hi all,

    When we are releasing the work order our requisitions are auto approving and POs are getting created automatically. As per the Oracle, we can't control the approvals of PR so we want to enable the approval flow for the purchase orders(OSP orders). If anyone has any idea on how to create a BPM rule for these kinds of POs please let me know.

    Version:
    19B
  • Swati Gupta
    How to configure the Edit Purchase Order page to display the...15.0
    Topic posted February 26, 2019 by Swati GuptaRed Ribbon: 250+ Points, tagged FAQ, How-To, Orders 
    Title:
    How to configure the Edit Purchase Order page to display the Schedules Tab by default
    Summary:
    How to configure the Edit Purchase Order page to display the Schedules Tab by default?
    Content:

    If you want to configure the Edit Purchase Order page to display the default Schedule Tab instead of Lines Tab by default, you can do so by customizing the page using the Page Composer in Edit Purchase Order page.

    Login as a Buyer. Once logged in, you would need to activate a sandbox by navigating to Edit Pages as shown below:

    Click on ‘Activate a sandbox’ and create a new sandbox

    Click on ‘Create and Enter’ and navigate to Purchase Order workarea. Activating a sandbox with the above tools will let you edit the page UI components.

    From Manage Orders page, edit an Incomplete PO. The default ordering of the tabs should look like the below picture. Make sure the Lines tab is active before going into the Page Composer mode. Otherwise, Page Composer will not record the changes to tab defaulting.

    To change the ordering of the tabs, go to Tools –> Page Composer

    In the page composer mode, click on the Schedules tab and then Close on top right corner.

    Wth this customization, schedules tab will default instead of Lines tab when you edit a purchase order. You can find this information in Doc ID 2460230.1 too.

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  • Anil Nair
    Period End Accruals185.0
    Topic posted November 29, 2018 by Anil NairRed Ribbon: 250+ Points, tagged FAQ, Financials, Fusion, How-To, Orders, Setup 
    Title:
    Period End Accruals
    Summary:
    Period End Accruals
    Content:

    A client is implementing Self Service procurement and Purchasing without inventory.

    All the items are expense items with majority of the purchases are category based. Few capex purchases.

    The accruals are setup for period end.

    1. What other setups are required to be completed specific to period end accruals?
    2. What are the steps to complete the period end accruals in Oracle Fusion Cloud?
    3. At what stage in the period close process, the period end accruals are completed

    Thanks.

  • Dev Thota
    Terminated users are getting removed on requisition even...25.0
    Topic posted September 25, 2019 by Dev ThotaGold Trophy: 10,000+ Points, tagged Agreements, Approvals, Approvals/Notification, Approved Supplier List, BI Publisher Reports, Business Intelligence, Create Requisition, FAQ, Financials, Fusion, General Ledger, How-To, Manage Procurement Catalog, Notifications, Orders, OTBI, Payables, Public Sector, Requisition Processing, Security, Setup, Supplier Communication, Supply & Distribution Planning Cloud, Tip, Web Services 
    Title:
    Terminated users are getting removed on requisition even though the user is PO requester and the user is on inactive state
    Summary:
    Terminated users are getting removed on requisition even though the user is PO requester and the user is on inactive state
    Content:

    Hi all,

    Terminated users are getting removed on requisition even though the user is PO requester and the user is on the inactive state.

    Report Subject Area: Procurement - Purchasing Real Time.

    Thanks,

    Dev Thota.

    Version:
    19C
  • Manavalan Ethirajan
    What's New Released for Fusion Purchasing (Update...5.0
    Topic posted June 26, 2019 by Manavalan EthirajanSilver Medal: 2,000+ Points, tagged FAQ 
    Title:
    What's New Released for Fusion Purchasing (Update 19C)
    Summary:
    What's New Released for Fusion Purchasing (Update 19C)
    Content:

    The What's New document for new purchasing features released in Update 19C is published. Please find the below URL

    https://www.oracle.com/webfolder/technetwork/tutorials/tutorial/cloud/r13/wn/proc/releases/19C/19C-procurement-wn.htm#T11100

  • Isaline Nguyen
    POs - Receipt accrual status at each step of PO lifecycleAnswered55.0
    Topic posted June 6, 2019 by Isaline NguyenSilver Medal: 2,000+ Points, tagged FAQ, Financials, Fusion, General Ledger, Manage Procurement Catalog, Orders 
    Title:
    POs - Receipt accrual status at each step of PO lifecycle
    Summary:
    I need documentation of accounting entries of the receipt accrual at each step of the PO lifecycle
    Content:

    Hello experts,

    I am hoping you can provide me with information or documentation from Oracle regarding what should be the accounting entries for the receipt accrual, the status of the receipt accrual at each step from the receiving to PO closing.

    Thank you,

    Regards,

    Isaline

  • Amy Chan
    Define value set with bind variableAnswered115.0
    Topic posted March 14, 2019 by Amy ChanSilver Medal: 2,000+ Points, tagged FAQ, Financials, Fusion, How-To, Orders, Setup 
    Title:
    Define value set with bind variable
    Summary:
    Define value set with bind variable
    Content:

    I have a requirement to define a value set in PO Distribution level and such value always the same as the PO charge account segment3.

    SELECT cc.segment3 DEPT,

     FROM po_distributions_all po_dis,

                 gl_code_combinations cc

     WHERE po_dis.CODE_COMBINATION_ID = cc.CODE_COMBINATION_ID

     and        po_dis.po_distribution_id = ?????? (screen UI)