Purchasing

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  • Jon Kelly
    How to default the ship-to location on XML order placed...
    Topic posted 10:46 AM by Jon KellySilver Trophy: 7,500+ Points, tagged How-To, Orders, Setup 
    Title:
    How to default the ship-to location on XML order placed through OSN
    Content:

    We are in the process of creating a punchout catalog where we want to only have one specific ship-to location. Regardless of what the user chooses on the requisition, the order should always ship to a specific site. In the XML, I can see the ShipToLocationId value, and I'm trying to find a way to default that. We are on 19D and using OSN for the first time. Has anyone done this and able to provide some guidance? Thanks for your help!

    <ns1:ShipToLocationId>300000006760780</ns1:ShipToLocationId>

    Jon

  • Karthikeyan Sukumar
    Error while Approving the Requistions through Mobile
    Topic posted 8:33 AM by Karthikeyan SukumarGold Trophy: 10,000+ Points, tagged Approvals, Approvals/Notification, Create Requisition, How-To, Notifications, Payables, Requisition Processing, Security, Tip 
    Title:
    Error while Approving the Requistions through Mobile
    Content:

    Hi All

    Any one faced the below issues when approving the requisitions through mobile.

     

    The message you sent appears to be un-solicited. If you are responding to a notification, use the response link that was included with your notification.

    The NID string in response message appears to be corrupted/missing. Ensure that the NID string not modified and contains both beginning and ending 'NID'.

    ​Thanks!

    ​Karthik

  • Eren Göktepe
    PO or PR Approvals - Same Approvers need to be passed6
    Topic posted 1:27 AM by Eren GöktepeRed Ribbon: 250+ Points, tagged Approvals, Approvals/Notification, How-To, Orders, Requisition Processing 
    Title:
    PO or PR Approvals - Same Approvers need to be passed
    Summary:
    Same Approvers shouldnt approve or reject for PO or PR. One approve must be enoughf
    Content:

    Hi,

    I used 3 stage for PO and PR basicly. Like;

    Manager of Requester > Manager of Business > Project Manager

    These can be same users. Like Eren G. > Eren G. > Eren G

    When we faced like this case. I want to terminate with first stage. Its not necessary to send approval message again and again.

    How we can pass same users ?

     

    Thanks

    E.

     

     

     

     

     

    Version:
    Oracle Cloud Application 19C (11.13.19.07.0)
  • Jennifer Pole
    Batching Purchase Orders to Supplier1
    Topic posted December 2, 2019 by Jennifer Pole, tagged Approvals/Notification, Fusion, How-To, Notifications, Orders 
    Title:
    Batching Purchase Orders to Supplier
    Summary:
    How to batch POs to Supplier via Coomunciate Purchasing Documents function.
    Content:

    My client wishes to batch POs to the Supplier.

    The Oracle documentation states that "you can communicate documents to your supplier in batch by scheduling Communicate Purchasing Documents process. The process sends the communication using the method specified on the purchasing document".

    I wish this to be sent via email as set on the POs.

    How do I stop the application from automatically emailing out each PO individually to the Supplier once each PO has been approved, and instead only send one communication for particular suppliers through this process?

     

    Version:
    19C
  • Ivan Pena
    How to disable approved supplier validation for BPA
    Topic posted November 29, 2019 by Ivan PenaBronze Crown: 15,000+ Points, tagged Agreements, Approved Supplier List, How-To, Orders, Setup 
    Title:
    How to disable approved supplier validation for BPA
    Content:

    Business Case

    You want to create a blanket purchase agreement (BPA) that include items for which Use Approved Supplier is enabled, and then use it to create approved supplier lists (ASLs) for those items. However, you are not able to submit the BPA for approval because the supplier is not on the approved supplier list for those items. 

     

    Solution

    You can use the profile option "PO_ASL_VALIDATION_FOR_BPA" to skip the blanket purchase agreement submission validation that verifies if the supplier is approved for all items that use approved supplier.

    When this option is disabled, the application will no longer prevent you submitting for approval a BPA that includes items that use approved supplier, even if the supplier is not yet in the list approved suppliers for those items. You can then add the new agreement to an existing ASL or create a new ASL from the agreement using the ESS process "Create ASL Entries."

    How to set up

    You can go to Manage Purchasing Profile Options, select the profile option PO_ASL_VALIDATION_FOR_BPA, set the value to No, and save. Refer to the screenshot below for an example. 

    Image:
  • Ivan Pena
    How to enable sourcing of purchase orders to future dated...15.0
    Topic posted November 29, 2019 by Ivan PenaBronze Crown: 15,000+ Points, tagged Agreements, How-To, Orders, Setup 
    Title:
    How to enable sourcing of purchase orders to future dated agreements
    Content:

    Business case

    When a purchase order sourced  to a purchasing agreement is submitted for approval, Oracle Purchasing Cloud validates that the requested delivery dates on the purchase order schedules fall between the effective dates of the source agreement. Instead, you may want to enable the use of future dated agreements, so that a purchase order can be sourced to a purchase agreement that is not yet effective.

    Solution

    You can use the profile option "PO_REQUESTED_DELIVERY_DATE_VALIDATION" to relax the validation that the requested delivery date must be within the source agreement's effective dates. This applies to both contract purchase agreements (CPA) and blanket purchase agreements (BPA.)

    When this profile option is disabled (i.e, set to No) you can allow submission of purchase orders having purchase order schedules with requested delivery date before the source agreement's start date. 

    Example

    You have created the  following agreements for the same supplier, item, and UOM:

    Agreement Number
    Start Date
    End Date
    123 01-JAN-2019 30-JUN-2019
    456 01-JUL-2019 31-DEC-2019

    A PO with requested delivery date of 01-AUG-2019 will fail submission validation if agreement 123 is referenced, regardless of the profile option setting.

    A PO with requested delivery date of 01-MAY-2019 will fail submission validation if agreement  456 is referenced and the profile option is enabled, but will pass submission validation if the option is disabled. 

    How to set up

    You can go to the Manage Purchasing Profile Options page, select the profile option PO_REQUESTED_DELIVERY_DATE_VALIDATION, set the value to No, and save. Refer to the screenshot for an example. 

    Image:
  • Daniel Clancy
    Rolling over open purchase orders fiscal year end process2
    Topic posted November 27, 2019 by Daniel ClancyGreen Ribbon: 100+ Points, tagged How-To, Public Sector 
    Title:
    Rolling over open purchase orders fiscal year end process
    Summary:
    Looking for a step by step guide to rolling over open purchase orders from one fiscal year into the next
    Content:

    Hi, we've attempted to roll over the purchase orders, but are receiving this error message "The funds reserved on this purchase order cannot be released. Contact the procurement application administrator"

    Does procurement have to manually change the budget dates on all open POs?

     

    Version:
    19D
  • Rajesh Patil
    Cloud Procurement to EBS IntegrationAnswered25.0
    Topic posted November 22, 2019 by Rajesh PatilGreen Ribbon: 100+ Points, tagged Fusion, How-To, Orders, Web Services 
    Title:
    Cloud Procurement to EBS Integration
    Summary:
    How to update PO Qty received from EBS to Cloud
    Content:

    Hi 

    We have a client who will be implementing Cloud Procurement for managing purchase orders and use EBS for all receiving and AP invoicing. In the cloud they will not manage any inventory. Hence when the receipts are done against the PO in EBS, we want to update the same in cloud against that PO. Any suggestions on can we meet this requirement? 

     

    Thanks

    Rajesh

    Version:
    19D
  • David Rabalais
    Schedule the Import Blanket Agreements for All BuyersAnswered4
    Topic posted November 14, 2019 by David RabalaisBlue Ribbon: 750+ Points, tagged How-To, Procurement Contracts, Setup 
    Title:
    Schedule the Import Blanket Agreements for All Buyers
    Summary:
    I'd like to schedule the Import Blanket Agreements process for All Buyers
    Content:

    I'd like to schedule the Import Blanket Agreements process for All Buyers.

    Currently I can only see a way to run the job for one buyer at the time.

     

    Additionally I'd like to know how often it normally runs? Our contract process usually proceed immediately.

    Version:
    19D
  • Max Basandrai
    Total Tax on PO1
    Topic posted November 12, 2019 by Max BasandraiBlue Ribbon: 750+ Points, tagged Create Requisition, Financials, Fusion, How-To, Orders, Procurement Contracts, Requisition Processing, Setup 
    Title:
    Total Tax on PO
    Summary:
    Remove Total Tax on PO
    Content:

    The client would like to remove the total tax from being calculated from the PO so only the ordered amount remains.

    Version:
    19C (11.13.19.07.0)