Purchasing

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  • Sabarish Ganda
    Need to attach the final signed documents from Supplier to...Answered245.0
    Topic posted October 29, 2018 by Sabarish GandaGold Medal: 3,500+ Points, tagged Approvals, Approvals/Notification, Orders, Setup, Supplier Communication 
    Title:
    Need to attach the final signed documents from Supplier to Purchase Order
    Summary:
    Our requirement is we need attach a final signed legal document from Supplier after the Purchase order is in open status
    Content:

    When we send out Purchase order to Supplier, we have requirement to send legal document with it and once the supplier has signed this document and send it back to us, we need attach to that PO in oracle for our tracking purpose, but this is creating the change order. So, is there a way where we can avoid this change order to initiate when we attach a legal document?

    Version:
    Oracle Fusion R13
  • Judy Hamner
    Notification of invalid email address in PO Communication135.0
    Topic posted February 13, 2019 by Judy HamnerSilver Trophy: 7,500+ Points, tagged Notifications, Orders, Supplier Communication 
    Title:
    Notification of invalid email address in PO Communication
    Summary:
    If a Supplier profile has an invalid email address and the PO is sent to that email, how can we identify that the PO was not successfully sent/received?
    Content:

    We receive notification emails when POs are implemented.  However, if it is sent to an invalid email address (incorrectly entered on the Supplier Profile), where can we identify this rejection?  If a PO is not received by a supplier, we currently have no way to identify this situation.  It seems that there should be a notification at some point in the transmission that the email wasn't delivered successfully. 

    Thanks,
    Judy  

     

  • Judy Hamner
    Purchase Order Attachments Not Sent To Supplier via email125.0
    Topic posted September 11, 2018 by Judy HamnerSilver Trophy: 7,500+ Points, tagged Orders, Supplier Communication 
    Title:
    Purchase Order Attachments Not Sent To Supplier via email
    Summary:
    In testing the new functionality in R13: Send purchasing document attachments as separate files, we have not been successful in getting the attachments to send when the communication method is email.
    Content:

    Based on all the documentation I can find in Oracle Support, the configuration and opt-in/enabling of the new feature is set up correctly in our environment.  However, the attachments to the Supplier are not being communicated via email with the purchase order document.

    I am attaching screen shots of the configuration that is set up.  Have we missed something in our configuration?

     

    Judy

    Version:
    R13 18B
    Document:
    Opt In.JPG (44KB)
    Document:
  • Boyuan Zhu
    How to Exchange Messages through Oracle Supplier Network...95.0
    Topic posted July 29, 2019 by Boyuan ZhuBronze Trophy: 5,000+ Points, tagged How-To, Orders, Supplier Communication, Web Services 
    Title:
    How to Exchange Messages through Oracle Supplier Network Using a Web Service
    Content:

    You can now set up Collaborative Messaging Framework to exchange messages with your suppliers through Oracle Supplier Network (OSN) using a web service. Routing messages using a web service simplifies message exchange between Fusion Applications and OSN. Messages will no longer be routed through Oracle B2B and you will not need to do any setup in Oracle B2B. This guide covers the configuration you need to perform in Fusion Applications and OSN to support message exchange using a web service. 

    Fusion Applications setup (needed for outbound messages)

    1. In the Manage Collaboration Service Provider task, select the OracleSN or OracleSNTest service provider. 
    2. If you are updating your test pod: 
      1. Select the ORA_B2BMessageTestService delivery method.
      2. Set the endpoint to https://osn.oracle.com/HTTPService/ProcessSOAPCollaborationMessage
      3. User Name: The buyer account user name that was used for the HTTP connection
      4. Password: The buyer account password that was used for the HTTP connection
    3. If you are updating your production pod, follow the same steps in 2, but set the endpoint to https://osn-prod.oracle.com/HTTPService/ProcessSOAPCollaborationMessage
    4. In the Outbound Collaboration Messages tab, change the status of all messages to “Inactive”, then update the Delivery Method from ORA_OracleSNOneWayHTTP to ORA_B2BMessageTestService. Note that this step is not applicable for new customers. 
    5. Change the status of all outbound messages to Active (applicable for all customers).


    Oracle Supplier Network setup (needed for inbound messages)

    1. Login as the buyer to OSN and select Messaging Setup. 
    2. Under Communication Parameters, add a new SOAP Service delivery method 
    3. Specify the endpoint URL for the service that Oracle Supplier Network will invoke to send messages to the Collaboration Messaging Framework. The URL is https://<host>/soa-infra/services/default/CmkCollaborationMessagingInboundServiceComposite/CollaborationMessageServiceV2. Replace <host> with the appropriate values from your test and production pod.
    4. Specify a user name and password for your test and production pods. Note that the user specified here must be a valid Fusion user and must have the Invoke Collaboration Message Inbound Service privilege (CMK_INVOKE_INBOUND_COLLAB_DOC_SERVICE_PRIV) in the respective pod.
    5. Once you have specified the appropriate values, select Submit. The dialog is closed and the Communication Parameters table now shows the newly added delivery method.
    6. In the Transaction Management table, edit the Transactions with “Receive” action – these are the ones that OSN is going to send to Fusion Applications. If you are a new customer setting up OSN for the first time, this table will not have any records. Update the delivery method to the new method you created. 

     

    Document:
    Document:
    Document:
    EditOSN.png (127KB)
  • Jim Van Tongerloo
    B2B PO CommunicationAnswered9
    Topic posted August 3, 2017 by Jim Van TongerlooGold Trophy: 10,000+ Points, tagged How-To, Orders, Setup, Supplier Communication 
    Title:
    B2B PO Communication
    Summary:
    Can not configure B2B PO communication
    Content:

    Hi,

    I've been trying to get my approved PO's sent out through B2B communication and I've done all the setup as mentioned on this DOC ID: https://support.oracle.com/epmos/faces/DocumentDisplay?id=1995064.1

    However, they only talk about integration with OSN. I want to simply send the file by e-mail or store it as a file on a location. But those setups are not covered. For example for email protocol, it asks me my email id and host name, I have no idea what to fill in. For File protocol it simply asks for a folder.

    But for both protocols I'm getting the same error:

    Transport error: [MsgCannotBeSent] SMTP message cannot be sent.

    Anyone who has experience with this? I've searched forums and communities but haven't found anything. My next step will be an SR.

    Thanks

    ~Jim

  • Shlomo Elnekave
    Purchase order workflow customization8
    Topic posted August 4, 2019 by Shlomo ElnekaveBlue Ribbon: 750+ Points, tagged Approvals/Notification, Orders, Supplier Communication 
    Title:
    Purchase order workflow customization
    Summary:
    Purchase order workflow customization
    Content:

    Hi,

    I want to customize the purchase order workflow so the mail message to the supplier will include additional attachments as follows:

    1) Buyer create Purchase order with Item # A.  Item # A have few attachments in the master item page ( see attached file )

    2) Buyer submit the Purchase order for approval

    3) Upon Purchase order approval, the customization will automatically attach the files from step # 1 to the supplier mail message.

    Any ideas how to acheive that ?

    Thanks Shlomo

    Image:
  • Boyuan Zhu
    Purchasing Attachments FAQ74.8
    Topic posted April 21, 2018 by Boyuan ZhuBronze Trophy: 5,000+ Points, tagged Approvals/Notification, FAQ, Orders, Supplier Communication 
    Title:
    Purchasing Attachments FAQ
    Content:

    Customers can upload attachments to their purchasing documents and communicate those attachments to internal approvers and suppliers. Here are the answers to some commonly asked questions.

    1. How many attachments can be uploaded to a purchasing document, and how big can they be?
    There are no limits on how many files can be uploaded to the document. The maximum size of an uploaded file is 2 GB. This value is controlled by the FND_FILE_UPLOAD_MAX_SIZE profile option on the Manage Administrator Profile Values page. The limit on the total size of uploaded files is determined by the space purchased for the Content Server.

    When communicating attachments electronically or over email, there are additional limitations detailed in the answers below.  

     

    2. Are there any restrictions on what files can be uploaded?
    There are no restrictions on file type.

     

    3. What is the maximum attachment size limit for emails?
    The maximum email size (content + attachments) that can be sent by the mail server is 15MB. Any emails exceeding these settings will not be sent. On top of this setting, approval email and supplier communication email sizes are controlled by the additional settings below. 

     

    4. What happens when the size limit is exceeded in an approval notification email?
    Approval notification emails also respect the MaxSizeOfEmailAttachmentsInKB and MaxNumberOfEmailAttachments properties on the SOA server. The MaxSizeOfEmailAttachmentsInKB property controls the maximum email size and needs to be smaller or equal to the http.maxmessagesize. The default value is 5MB. The MaxNumberOfEmailAttachments property controls the number of attachments in an email and the default value is 10.

    Any attachments after 10 attachments or 5MB of total attachments will be attached as a link instead of a file in the notification. This behavior attempts to keep the email size below the maximum size so that the email can be sent. Attachments attached as links will not be visible in the email, but approvers will be able to view the attachment links in the online approval notification.

     

    5. What happens when the size limit is exceeded in a supplier communication email?
    Supplier communication emails will also respect the Maximum File Size Megabytes setting on the Configure Procurement Business Function page. The recommended setting is 5MB.

    If the total attachment size exceeds this setting, the email will be sent with only the PDF so that the email size is below maximum size. Additionally, a notification will be sent to the buyer indicating that not all attachments were sent to the supplier.

     

    6. Can attachments be sent as separate files in a supplier communication email?
    By default, attachments will be sent as a single Zip file in the supplier communication email. Customers who want to send the attachments as separate files can enable the feature Send Purchasing Document Attachments as Separate Files on the Edit Features: Purchasing page. The same size limitations apply to the total size of the separate files. 

     

    7. Can attachments be included in electronic communication?
    Attachments can be included in the bodies of OAGIS 10.1 purchase order outbound collaboration messages. To enable attachments in electronic communication, set the profile option Include Attachments in Electronic Communication to Yes. The maximum attachment size can be set on the Manage Collaboration Messaging Configuration page, and the default setting is 2MB.

  • DIEGO SCHENQUERMAN
    Can Supplier Portal Page be Customized With DFF's From...5
    Topic posted March 12, 2019 by DIEGO SCHENQUERMANBlue Ribbon: 750+ Points, tagged Approved Supplier List, Financials, Orders, Supplier Communication, Supply & Distribution Planning Cloud 
    Title:
    Can Supplier Portal Page be Customized With DFF's From Purchase Order?
    Summary:
    Can Supplier Portal Page be Customized With DFF's From Purchase Order?
    Content:

    I want to be able to create a Purchase Order DFF and see that information in Supplier Portal.

    I read the note in Oracle support: Can Supplier Portal Page be Customized With DFF's From Purchase Order? (Doc id 2411317.1), and it is not clear for me.

    in the note said: a) it is not possible to customize the Supplier Portal page. b) PO page can be customized so that the DFF’s are only visible to someone having the Buyer Role. This will then dictate the same DFF visibility on the Supplier Portal page. To do this, create a custom expression at PO line level and stipulate the DFF’s visibility only when user has Employee role.

    I don't understand this because Suppliers will not have the Buyer Role. So it is not clear for me.

    Did someone had this requirement before?

     

     

     

     

  • Achala Munasinghe
    Amend PO Communication E-mailAnswered5
    Topic posted December 13, 2017 by Achala MunasingheGold Medal: 3,500+ Points, tagged FAQ, How-To, Notifications, Orders, Setup, Supplier Communication, Tip, White Paper 
    Title:
    Amend PO Communication E-mail
    Content:

    Hi All,

    I have requirement to change the email body used for Purchase Order Communication. Because the standard message does not contain other than following;

    "Review the purchasing document and any files that are attached to the message"

    Here I want to add the signature used in company email.

    Appreciate your expertise support

     

    Regards

    Achala

     

     

    Image:
  • Eliane Vianna
    Supplier Portal - Supplier User need add a Attachment in...45.0
    Topic posted August 6, 2019 by Eliane ViannaGreen Ribbon: 100+ Points, tagged Financials, Orders, Setup, Supplier Communication 
    Title:
    Supplier Portal - Supplier User need add a Attachment in the Purchase Order
    Summary:
    Supplier Portal - Supplier User need add a Attachment in the Purchase Order
    Content:

    How to the Supplier User (user of the Portal) add a Attachment in the Purchase Order in the Supplier Portal?

    With Standard Roles, the Provider does not have access to add ATTACHMENTS in the Purchase Order.
    The supplier user needs to attach a doc (PDF / XML / XLS / others) either in the PO header or in the same PO line, thus sending, for example, the Invoice ODF issued by the supplier, so that the user of the system can associate the Invoice with the PO and later with Invoice.

    A SR at Oracle states that this need is a request for future improvement. (very future).

    Has anyone here faced this same problem and acted on it?
    Please, if you can help me, thank you very much.

     

    Thanks.    MARCOS SOARES

    Version:
    R13- last version
    Image: