Purchasing

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  • Judy Hamner
    Purchase Order Attachments Not Sent To Supplier via email125.0
    Topic posted September 11, 2018 by Judy HamnerSilver Trophy: 7,500+ Points, tagged Orders, Supplier Communication 
    Title:
    Purchase Order Attachments Not Sent To Supplier via email
    Summary:
    In testing the new functionality in R13: Send purchasing document attachments as separate files, we have not been successful in getting the attachments to send when the communication method is email.
    Content:

    Based on all the documentation I can find in Oracle Support, the configuration and opt-in/enabling of the new feature is set up correctly in our environment.  However, the attachments to the Supplier are not being communicated via email with the purchase order document.

    I am attaching screen shots of the configuration that is set up.  Have we missed something in our configuration?

     

    Judy

    Version:
    R13 18B
    Document:
    Opt In.JPG (44KB)
    Document:
  • Raj Kamal
    B2B PO Export using Collabration Message framework3
    Topic posted November 11, 2019 by Raj KamalGreen Ribbon: 100+ Points, tagged Orders, Setup, Supplier Communication, Web Services 
    Title:
    B2B PO Export using Collabration Message framework
    Summary:
    B2B PO Export using Collabration Message framework
    Content:

    Hi,

    I am trying to setup B2B Collaboration messaging using a service provider to send Purchase Order. Jaggaer is our middleware vendor. I am using web service provided by Jagger however they mentioned that they don’t any authentication on webservice and no userid and password should be passed. When I configure a service provider in "Manage Collaboration Messaging Service Providers" under tools -> Collaboration Messaging without a userid and password, I am getting error Userid is required. Please see attached screenshot for my setup and error message.

    Any idea on how i can deal with this situation?

    Regards,

    Raj

  • Anil Nair
    Approved Supplier List (ASL)35.0
    Topic posted December 13, 2018 by Anil NairBronze Medal: 1,250+ Points, tagged Agreements, Approvals, Approvals/Notification, Approved Supplier List, Create Requisition, FAQ, Fusion, How-To, Manage Procurement Catalog, Orders, Requisition Processing, Setup, Supplier Communication, Supply & Distribution Planning Cloud, Tip, White Paper 
    Title:
    Approved Supplier List (ASL)
    Summary:
    Approved Supplier List (ASL)
    Content:

    Hi,

    We have a requirement to restrict any purchasing (Req/Orders) for specific suppliers (Blacklisted).

    The approved supplier list functionality doesn't allow any restriction on Order creation when category and supplier from ASL is used.

    There are no Inventory items for now only categories.

    Also, i'm unable to find the source document - Blanket Purchase Agreements, there is only Contract Purchase Agreement in the drop down list under ASL source documents.The Generate Approved supplier list also doesn't show any agreement numbers.

    Please share if you have come across customers with similar requirement.

    Many thanks.

    Anil 

  • ASHOK ROUT
    PO PDF ZIP FILE NAMING CONVENTION3
    Topic posted October 1, 2019 by ASHOK ROUTRed Ribbon: 250+ Points, tagged Supplier Communication 
    Title:
    PO PDF ZIP FILE NAMING CONVENTION
    Summary:
    ZIP FILE NAMING CONVENTION
    Content:

    Hi,

    When the customer uses the communicate action to communicate the Approved PO to the Supplier contact, the zip file of the PO PDF is sent to the customer. The ZIP file naming convention is PO_NUMBER_PO NUMBER. Can this naming be modified. The customer wants the naming convention to be PO_PO NUMBER. The Number following the Prefix PO is creating confusion for the Supplier. 

    Please advise.

    Regards,

    Ashok

  • Dev Thota
    Terminated users are getting removed on requisition even...25.0
    Topic posted September 25, 2019 by Dev ThotaGold Trophy: 10,000+ Points, tagged Agreements, Approvals, Approvals/Notification, Approved Supplier List, BI Publisher Reports, Business Intelligence, Create Requisition, FAQ, Financials, Fusion, General Ledger, How-To, Manage Procurement Catalog, Notifications, Orders, OTBI, Payables, Public Sector, Requisition Processing, Security, Setup, Supplier Communication, Supply & Distribution Planning Cloud, Tip, Web Services 
    Title:
    Terminated users are getting removed on requisition even though the user is PO requester and the user is on inactive state
    Summary:
    Terminated users are getting removed on requisition even though the user is PO requester and the user is on inactive state
    Content:

    Hi all,

    Terminated users are getting removed on requisition even though the user is PO requester and the user is on the inactive state.

    Report Subject Area: Procurement - Purchasing Real Time.

    Thanks,

    Dev Thota.

    Version:
    19C
  • Mohanish Mahajan
    PO Outbound XML through CMK - documentation2
    Topic posted September 24, 2019 by Mohanish MahajanBronze Medal: 1,250+ Points, tagged Supplier Communication 
    Title:
    PO Outbound XML through CMK - documentation
    Summary:
    PO Outbound XML through CMK - documentation
    Content:

    Hi Experts,

    We have configured the CMK and are able to generate the PO XML file. However we need a documentation of the actual PO XML file with the details of each field/tag that it contains and their meaning. Please let me know if any such documentation is available.

    Best Regards,

    Mohanish

  • Deepika Nathany
    Oracle Supplier Network - Opens blank Pop up1
    Topic posted September 24, 2019 by Deepika NathanySilver Medal: 2,000+ Points, tagged How-To, Supplier Communication 
    Title:
    Oracle Supplier Network - Opens blank Pop up
    Content:

    I have configured Oracle Supplier Network - to share the PO electronically with the Suppliers.

    When I login to OSN - And go to messaging - If I try to delete any Document it just opens a blank pop up.

    I am getting this issue since past two weeks. 

    Are others also facing this?

    Is this a known issue -- When Can we expect a fix.?

     

     

    Image:
  • Boyuan Zhu
    Purchasing Attachments FAQ74.8
    Topic last edited August 7, 2018 by Boyuan ZhuGold Medal: 3,500+ Points, tagged Approvals/Notification, FAQ, Orders, Supplier Communication 
    Title:
    Purchasing Attachments FAQ
    Content:

    Customers can upload attachments to their purchasing documents and communicate those attachments to internal approvers and suppliers. Here are the answers to some commonly asked questions.

    1. How many attachments can be uploaded to a purchasing document, and how big can they be?
    There are no limits on how many files can be uploaded to the document. The maximum size of an uploaded file is 2 GB. This value is controlled by the FND_FILE_UPLOAD_MAX_SIZE profile option on the Manage Administrator Profile Values page. The limit on the total size of uploaded files is determined by the space purchased for the Content Server.

    When communicating attachments electronically or over email, there are additional limitations detailed in the answers below.  

     

    2. Are there any restrictions on what files can be uploaded?
    There are no restrictions on file type.

     

    3. What is the maximum attachment size limit for emails?
    The maximum email size (content + attachments) that can be sent by the mail server is 15MB. Any emails exceeding these settings will not be sent. On top of this setting, approval email and supplier communication email sizes are controlled by the additional settings below. 

     

    4. What happens when the size limit is exceeded in an approval notification email?
    Approval notification emails also respect the MaxSizeOfEmailAttachmentsInKB and MaxNumberOfEmailAttachments properties on the SOA server. The MaxSizeOfEmailAttachmentsInKB property controls the maximum email size and needs to be smaller or equal to the http.maxmessagesize. The default value is 5MB. The MaxNumberOfEmailAttachments property controls the number of attachments in an email and the default value is 10.

    Any attachments after 10 attachments or 5MB of total attachments will be attached as a link instead of a file in the notification. This behavior attempts to keep the email size below the maximum size so that the email can be sent. Attachments attached as links will not be visible in the email, but approvers will be able to view the attachment links in the online approval notification.

     

    5. What happens when the size limit is exceeded in a supplier communication email?
    Supplier communication emails will also respect the Maximum File Size Megabytes setting on the Configure Procurement Business Function page. The recommended setting is 5MB.

    If the total attachment size exceeds this setting, the email will be sent with only the PDF so that the email size is below maximum size. Additionally, a notification will be sent to the buyer indicating that not all attachments were sent to the supplier.

     

    6. Can attachments be sent as separate files in a supplier communication email?
    By default, attachments will be sent as a single Zip file in the supplier communication email. Customers who want to send the attachments as separate files can enable the feature Send Purchasing Document Attachments as Separate Files on the Edit Features: Purchasing page. The same size limitations apply to the total size of the separate files. 

     

    7. Can attachments be included in electronic communication?
    Attachments can be included in the bodies of OAGIS 10.1 purchase order outbound collaboration messages. To enable attachments in electronic communication, set the profile option Include Attachments in Electronic Communication to Yes. The maximum attachment size can be set on the Manage Collaboration Messaging Configuration page, and the default setting is 2MB.

  • Boyuan Zhu
    How to Include Back-to-back Sales Order Customer Information...2
    Topic posted September 9, 2019 by Boyuan ZhuGold Medal: 3,500+ Points, tagged Orders, Supplier Communication 
    Title:
    How to Include Back-to-back Sales Order Customer Information in the Purchase Order PDF
    Content:

    If you have a specialized back-to-back order process, you may need to communicate sales order customer information to your supplier. For example, you have asked your supplier to label packages with customer shipping information. You can configure the purchase order PDF data model and template to include customer information from the sales order. In the steps below, you will add the the customer name, address, and the scheduled arrival date to the purchase order data model.

    1. Create a copy of the Purchasing Order Data Model. Make the following edits to the draft and archive distribution data sets.  
    2. Add this statement to the SELECT clause:

      SalesOrder.PARTY_NAME CustomerName,

      SalesOrder.ADDRESS1 CustomerAddress1,

      SalesOrder.CITY CustomerCity,

      SalesOrder.STATE CustomerState,

      SalesOrder.SCHEDULE_ARRIVAL_DATE AS ScheduledArrivalDate

    3. Add this statement to the FROM clause:

      (SELECT ReqDist.DISTRIBUTION_ID, Customer.PARTY_NAME, CustomerLoc.ADDRESS1, CustomerLoc.CITY, CustomerLoc.STATE, FulfillLine.SCHEDULE_ARRIVAL_DATE FROM POR_REQ_DISTRIBUTIONS_ALL ReqDist, DOS_SUPPLY_TRACKING_LINE_DOCS TrackingDoc, DOS_SUPPLY_TRACKING_LINES TrackingLine, DOO_HEADERS_ALL SalesOrderHeader, HZ_PARTIES Customer, HZ_RELATIONSHIPS CustRel, DOO_FULFILL_LINES_ALL FulfillLine, HZ_PARTY_SITES CustomerSite, HZ_LOCATIONS CustomerLoc WHERE TrackingDoc.DOCUMENT_TYPE='ORA_PR' AND TrackingDoc.DOCUMENT_LINE_ID = ReqDist.REQUISITION_LINE_ID  AND TrackingLine.TRACKING_LINE_ID = TrackingDoc.TRACKING_LINE_ID AND TrackingDoc.ACTIVE_FLAG = 1 AND TrackingLine.SUPPLY_ORDER_REFERENCE_LINE_ID = FulfillLine.FULFILL_LINE_ID AND FulfillLine.HEADER_ID = SalesOrderHeader.HEADER_ID AND FulfillLine.SHIP_TO_PARTY_SITE_ID = CustomerSite.PARTY_SITE_ID AND CustomerSite.LOCATION_ID=CustomerLoc.LOCATION_ID AND SalesOrderHeader.SOLD_TO_PARTY_CONTACT_ID = CustRel.RELATIONSHIP_ID AND CustRel.SUBJECT_TYPE = 'PERSON' AND Customer.PARTY_ID = CustRel.SUBJECT_ID) SalesOrder

    4. Add this statement to the WHERE clause: 

      AND Distribution.REQ_DISTRIBUTION_ID = SalesOrder.DISTRIBUTION_ID(+)

    5. Make corresponding changes to add the attributes to the PDF template. If you are using Collaborative Messaging, you can also add the attributes to the CMK message transform.
  • Swati Gupta
    How to include item attachments on purchasing documents...5.0
    Topic last edited August 30, 2019 by Swati GuptaRed Ribbon: 250+ Points, tagged How-To, Orders, Supplier Communication 
    Title:
    How to include item attachments on purchasing documents communicated to suppliers
    Content:

    The buyer creates a Purchase Order with an item. The item has a few attachments in the master item page. Once the purchase order is approved, the purchasing documents will get communicated to the supplier via e-mail or electronically. You can automatically include item attachments on the supplier e-mail communication.

    1. Login as a buyer. Once logged in, go to Setup and Maintenance -> Manage Attachment Categories task. Search the Category name TO_SUPPLIER. Add ITEM_ENTITY to the attachment.

    2. Alternatively, you can go to Setup and Maintenance -> Manage Attachment Entities task. Search for the entity name ITEM_ENTITY. Add TO_SUPPLIER to the attachment categories.

    3. Navigate to Setup and Maintenance -> Manage Item Classes task. Edit the Root Item Class.

    4. Scroll to the bottom of the basic tab and add 'To Supplier' to this list of Attachment Categories. Save and Close.

    5. The list of attachment categories on the Edit Item page should now include 'To Supplier'.

    Item attachments of category 'To Supplier' will be now added to purchasing documents communicated to suppliers via e-mail or electronically (B2B).

    Document:
    Document:
    Document:
    Video:
    item_1.png (54KB)