Purchasing

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  • ASHOK ROUT
    PO PDF ZIP FILE NAMING CONVENTION3
    Topic posted October 1, 2019 by ASHOK ROUTRed Ribbon: 250+ Points, tagged Supplier Communication 
    Title:
    PO PDF ZIP FILE NAMING CONVENTION
    Summary:
    ZIP FILE NAMING CONVENTION
    Content:

    Hi,

    When the customer uses the communicate action to communicate the Approved PO to the Supplier contact, the zip file of the PO PDF is sent to the customer. The ZIP file naming convention is PO_NUMBER_PO NUMBER. Can this naming be modified. The customer wants the naming convention to be PO_PO NUMBER. The Number following the Prefix PO is creating confusion for the Supplier. 

    Please advise.

    Regards,

    Ashok

  • Dev Thota
    Terminated users are getting removed on requisition even...25.0
    Topic posted September 25, 2019 by Dev ThotaGold Trophy: 10,000+ Points, tagged Agreements, Approvals, Approvals/Notification, Approved Supplier List, BI Publisher Reports, Business Intelligence, Create Requisition, FAQ, Financials, Fusion, General Ledger, How-To, Manage Procurement Catalog, Notifications, Orders, OTBI, Payables, Public Sector, Requisition Processing, Security, Setup, Supplier Communication, Supply & Distribution Planning Cloud, Tip, Web Services 
    Title:
    Terminated users are getting removed on requisition even though the user is PO requester and the user is on inactive state
    Summary:
    Terminated users are getting removed on requisition even though the user is PO requester and the user is on inactive state
    Content:

    Hi all,

    Terminated users are getting removed on requisition even though the user is PO requester and the user is on the inactive state.

    Report Subject Area: Procurement - Purchasing Real Time.

    Thanks,

    Dev Thota.

    Version:
    19C
  • Mohanish Mahajan
    PO Outbound XML through CMK - documentation2
    Topic posted September 24, 2019 by Mohanish MahajanBronze Medal: 1,250+ Points, tagged Supplier Communication 
    Title:
    PO Outbound XML through CMK - documentation
    Summary:
    PO Outbound XML through CMK - documentation
    Content:

    Hi Experts,

    We have configured the CMK and are able to generate the PO XML file. However we need a documentation of the actual PO XML file with the details of each field/tag that it contains and their meaning. Please let me know if any such documentation is available.

    Best Regards,

    Mohanish

  • Deepika Nathany
    Oracle Supplier Network - Opens blank Pop up1
    Topic posted September 24, 2019 by Deepika NathanySilver Medal: 2,000+ Points, tagged How-To, Supplier Communication 
    Title:
    Oracle Supplier Network - Opens blank Pop up
    Content:

    I have configured Oracle Supplier Network - to share the PO electronically with the Suppliers.

    When I login to OSN - And go to messaging - If I try to delete any Document it just opens a blank pop up.

    I am getting this issue since past two weeks. 

    Are others also facing this?

    Is this a known issue -- When Can we expect a fix.?

     

     

    Image:
  • Boyuan Zhu
    Purchasing Attachments FAQ74.8
    Topic last edited August 7, 2018 by Boyuan ZhuGold Medal: 3,500+ Points, tagged Approvals/Notification, FAQ, Orders, Supplier Communication 
    Title:
    Purchasing Attachments FAQ
    Content:

    Customers can upload attachments to their purchasing documents and communicate those attachments to internal approvers and suppliers. Here are the answers to some commonly asked questions.

    1. How many attachments can be uploaded to a purchasing document, and how big can they be?
    There are no limits on how many files can be uploaded to the document. The maximum size of an uploaded file is 2 GB. This value is controlled by the FND_FILE_UPLOAD_MAX_SIZE profile option on the Manage Administrator Profile Values page. The limit on the total size of uploaded files is determined by the space purchased for the Content Server.

    When communicating attachments electronically or over email, there are additional limitations detailed in the answers below.  

     

    2. Are there any restrictions on what files can be uploaded?
    There are no restrictions on file type.

     

    3. What is the maximum attachment size limit for emails?
    The maximum email size (content + attachments) that can be sent by the mail server is 15MB. Any emails exceeding these settings will not be sent. On top of this setting, approval email and supplier communication email sizes are controlled by the additional settings below. 

     

    4. What happens when the size limit is exceeded in an approval notification email?
    Approval notification emails also respect the MaxSizeOfEmailAttachmentsInKB and MaxNumberOfEmailAttachments properties on the SOA server. The MaxSizeOfEmailAttachmentsInKB property controls the maximum email size and needs to be smaller or equal to the http.maxmessagesize. The default value is 5MB. The MaxNumberOfEmailAttachments property controls the number of attachments in an email and the default value is 10.

    Any attachments after 10 attachments or 5MB of total attachments will be attached as a link instead of a file in the notification. This behavior attempts to keep the email size below the maximum size so that the email can be sent. Attachments attached as links will not be visible in the email, but approvers will be able to view the attachment links in the online approval notification.

     

    5. What happens when the size limit is exceeded in a supplier communication email?
    Supplier communication emails will also respect the Maximum File Size Megabytes setting on the Configure Procurement Business Function page. The recommended setting is 5MB.

    If the total attachment size exceeds this setting, the email will be sent with only the PDF so that the email size is below maximum size. Additionally, a notification will be sent to the buyer indicating that not all attachments were sent to the supplier.

     

    6. Can attachments be sent as separate files in a supplier communication email?
    By default, attachments will be sent as a single Zip file in the supplier communication email. Customers who want to send the attachments as separate files can enable the feature Send Purchasing Document Attachments as Separate Files on the Edit Features: Purchasing page. The same size limitations apply to the total size of the separate files. 

     

    7. Can attachments be included in electronic communication?
    Attachments can be included in the bodies of OAGIS 10.1 purchase order outbound collaboration messages. To enable attachments in electronic communication, set the profile option Include Attachments in Electronic Communication to Yes. The maximum attachment size can be set on the Manage Collaboration Messaging Configuration page, and the default setting is 2MB.

  • Boyuan Zhu
    How to Include Back-to-back Sales Order Customer Information...2
    Topic posted September 9, 2019 by Boyuan ZhuGold Medal: 3,500+ Points, tagged Orders, Supplier Communication 
    Title:
    How to Include Back-to-back Sales Order Customer Information in the Purchase Order PDF
    Content:

    If you have a specialized back-to-back order process, you may need to communicate sales order customer information to your supplier. For example, you have asked your supplier to label packages with customer shipping information. You can configure the purchase order PDF data model and template to include customer information from the sales order. In the steps below, you will add the the customer name, address, and the scheduled arrival date to the purchase order data model.

    1. Create a copy of the Purchasing Order Data Model. Make the following edits to the draft and archive distribution data sets.  
    2. Add this statement to the SELECT clause:

      SalesOrder.PARTY_NAME CustomerName,

      SalesOrder.ADDRESS1 CustomerAddress1,

      SalesOrder.CITY CustomerCity,

      SalesOrder.STATE CustomerState,

      SalesOrder.SCHEDULE_ARRIVAL_DATE AS ScheduledArrivalDate

    3. Add this statement to the FROM clause:

      (SELECT ReqDist.DISTRIBUTION_ID, Customer.PARTY_NAME, CustomerLoc.ADDRESS1, CustomerLoc.CITY, CustomerLoc.STATE, FulfillLine.SCHEDULE_ARRIVAL_DATE FROM POR_REQ_DISTRIBUTIONS_ALL ReqDist, DOS_SUPPLY_TRACKING_LINE_DOCS TrackingDoc, DOS_SUPPLY_TRACKING_LINES TrackingLine, DOO_HEADERS_ALL SalesOrderHeader, HZ_PARTIES Customer, HZ_RELATIONSHIPS CustRel, DOO_FULFILL_LINES_ALL FulfillLine, HZ_PARTY_SITES CustomerSite, HZ_LOCATIONS CustomerLoc WHERE TrackingDoc.DOCUMENT_TYPE='ORA_PR' AND TrackingDoc.DOCUMENT_LINE_ID = ReqDist.REQUISITION_LINE_ID  AND TrackingLine.TRACKING_LINE_ID = TrackingDoc.TRACKING_LINE_ID AND TrackingDoc.ACTIVE_FLAG = 1 AND TrackingLine.SUPPLY_ORDER_REFERENCE_LINE_ID = FulfillLine.FULFILL_LINE_ID AND FulfillLine.HEADER_ID = SalesOrderHeader.HEADER_ID AND FulfillLine.SHIP_TO_PARTY_SITE_ID = CustomerSite.PARTY_SITE_ID AND CustomerSite.LOCATION_ID=CustomerLoc.LOCATION_ID AND SalesOrderHeader.SOLD_TO_PARTY_CONTACT_ID = CustRel.RELATIONSHIP_ID AND CustRel.SUBJECT_TYPE = 'PERSON' AND Customer.PARTY_ID = CustRel.SUBJECT_ID) SalesOrder

    4. Add this statement to the WHERE clause: 

      AND Distribution.REQ_DISTRIBUTION_ID = SalesOrder.DISTRIBUTION_ID(+)

    5. Make corresponding changes to add the attributes to the PDF template. If you are using Collaborative Messaging, you can also add the attributes to the CMK message transform.
  • Swati Gupta
    How to include item attachments on purchasing documents...5.0
    Topic last edited August 30, 2019 by Swati GuptaRed Ribbon: 250+ Points, tagged How-To, Orders, Supplier Communication 
    Title:
    How to include item attachments on purchasing documents communicated to suppliers
    Content:

    The buyer creates a Purchase Order with an item. The item has a few attachments in the master item page. Once the purchase order is approved, the purchasing documents will get communicated to the supplier via e-mail or electronically. You can automatically include item attachments on the supplier e-mail communication.

    1. Login as a buyer. Once logged in, go to Setup and Maintenance -> Manage Attachment Categories task. Search the Category name TO_SUPPLIER. Add ITEM_ENTITY to the attachment.

    2. Alternatively, you can go to Setup and Maintenance -> Manage Attachment Entities task. Search for the entity name ITEM_ENTITY. Add TO_SUPPLIER to the attachment categories.

    3. Navigate to Setup and Maintenance -> Manage Item Classes task. Edit the Root Item Class.

    4. Scroll to the bottom of the basic tab and add 'To Supplier' to this list of Attachment Categories. Save and Close.

    5. The list of attachment categories on the Edit Item page should now include 'To Supplier'.

    Item attachments of category 'To Supplier' will be now added to purchasing documents communicated to suppliers via e-mail or electronically (B2B).

    Document:
    Document:
    Document:
    Video:
    item_1.png (54KB)
  • Achala Munasinghe
    Amend PO Communication E-mailAnswered5
    Topic posted December 13, 2017 by Achala MunasingheGold Medal: 3,500+ Points, tagged FAQ, How-To, Notifications, Orders, Setup, Supplier Communication, Tip, White Paper 
    Title:
    Amend PO Communication E-mail
    Content:

    Hi All,

    I have requirement to change the email body used for Purchase Order Communication. Because the standard message does not contain other than following;

    "Review the purchasing document and any files that are attached to the message"

    Here I want to add the signature used in company email.

    Appreciate your expertise support

     

    Regards

    Achala

     

     

    Image:
  • Sathya Srikanth
    Disable personal mailboxes and Use Oracle Fusion...1
    Topic posted July 23, 2019 by Sathya Srikanth, tagged How-To, Requisition Processing, Security, Setup, Supplier Communication, Supply & Distribution Planning Cloud, White Paper 
    Title:
    Disable personal mailboxes and Use Oracle Fusion Functionalities
    Summary:
    Disable all personal mailboxes and use only the functionalities of Oracle platform
    Content:

    Hello Team

    We intend to disable all personal mailboxes of our team and have use only the functionalities of Oracle platform from where we can send emails to suppliers and internal Vendor Management Team. 

    This would give opportunity for us to know the status of each of the Contracts / Purchase Requisitions / Purchase Orders inside Oracle Fusion itself. At the same time, we intend to have better control on the Supplier Negotiations.

    Regards

    Sathya

  • Shlomo Elnekave
    Purchase order workflow customization8
    Topic posted August 4, 2019 by Shlomo ElnekaveRed Ribbon: 250+ Points, tagged Approvals/Notification, Orders, Supplier Communication 
    Title:
    Purchase order workflow customization
    Summary:
    Purchase order workflow customization
    Content:

    Hi,

    I want to customize the purchase order workflow so the mail message to the supplier will include additional attachments as follows:

    1) Buyer create Purchase order with Item # A.  Item # A have few attachments in the master item page ( see attached file )

    2) Buyer submit the Purchase order for approval

    3) Upon Purchase order approval, the customization will automatically attach the files from step # 1 to the supplier mail message.

    Any ideas how to acheive that ?

    Thanks Shlomo

    Image: