Purchasing

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  • Jon Kelly
    How to default the ship-to location on XML order placed...1
    Topic posted 10:46 AM by Jon KellySilver Trophy: 7,500+ Points, tagged How-To, Orders, Setup 
    Title:
    How to default the ship-to location on XML order placed through OSN
    Content:

    We are in the process of creating a punchout catalog where we want to only have one specific ship-to location. Regardless of what the user chooses on the requisition, the order should always ship to a specific site. In the XML, I can see the ShipToLocationId value, and I'm trying to find a way to default that. We are on 19D and using OSN for the first time. Has anyone done this and able to provide some guidance? Thanks for your help!

    <ns1:ShipToLocationId>300000006760780</ns1:ShipToLocationId>

    Jon

  • Mukund Kudrimoti
    Disable auto numbering for POAnswered3
    Topic posted 9:49 AM by Mukund KudrimotiRed Ribbon: 250+ Points, tagged Orders, Setup 
    Title:
    Disable auto numbering for PO
    Summary:
    Disable auto numbering for PO
    Content:

    Hello,

    We need to convert POs from legacy system. We need to maintain the legacy PO numbers for the converted POs and then start auto numbering for any POs created thereafter.

    Please let me know if anyone has done this and the details process/documentation

    Regards,

    Mukund

    Version:
    19C
  • Vikram Raghunathan
    Ability to have dynamic prefix to purchase order number3
    Topic posted December 3, 2019 by Vikram RaghunathanRed Ribbon: 250+ Points, tagged Setup 
    Title:
    Ability to have dynamic prefix to purchase order number
    Summary:
    Ability to have dynamic prefix to purchase order number
    Content:

    We have a requirement for one of our clients where in we are required to prefix the warehouse code to the purchase order number.  Say for example we have 3 warehouse codes E62, A66, N21. The purchase orders which are going to deliver to these warehouses should have the warehouse code as prefix to the PO Numbers

    Examples

    Purchase orders for E62

    E62-000001, E62-000002, E62-000003..

    Purchase orders for N21

    N21-0000001, N21-0000002

    Is there a way to achieve this.

    Version:
    19D
  • Leigh Holling
    Attachments to Purchase Order5
    Topic posted December 2, 2019 by Leigh HollingRed Ribbon: 250+ Points, tagged Orders, Public Sector, Setup 
    Title:
    Attachments to Purchase Order
    Content:

    When Purchase orders are been created on the system it is attaching any attachment that is atttached to the site of the supplier the Order is raised for.

     

    How do we disable attaching anything from Suppliers to Purchase Orders.


    Thank you

    Version:
    19C
  • Ivan Pena
    How to disable approved supplier validation for BPA
    Topic posted November 29, 2019 by Ivan PenaBronze Crown: 15,000+ Points, tagged Agreements, Approved Supplier List, How-To, Orders, Setup 
    Title:
    How to disable approved supplier validation for BPA
    Content:

    Business Case

    You want to create a blanket purchase agreement (BPA) that include items for which Use Approved Supplier is enabled, and then use it to create approved supplier lists (ASLs) for those items. However, you are not able to submit the BPA for approval because the supplier is not on the approved supplier list for those items. 

     

    Solution

    You can use the profile option "PO_ASL_VALIDATION_FOR_BPA" to skip the blanket purchase agreement submission validation that verifies if the supplier is approved for all items that use approved supplier.

    When this option is disabled, the application will no longer prevent you submitting for approval a BPA that includes items that use approved supplier, even if the supplier is not yet in the list approved suppliers for those items. You can then add the new agreement to an existing ASL or create a new ASL from the agreement using the ESS process "Create ASL Entries."

    How to set up

    You can go to Manage Purchasing Profile Options, select the profile option PO_ASL_VALIDATION_FOR_BPA, set the value to No, and save. Refer to the screenshot below for an example. 

    Image:
  • Ivan Pena
    How to enable sourcing of purchase orders to future dated...15.0
    Topic posted November 29, 2019 by Ivan PenaBronze Crown: 15,000+ Points, tagged Agreements, How-To, Orders, Setup 
    Title:
    How to enable sourcing of purchase orders to future dated agreements
    Content:

    Business case

    When a purchase order sourced  to a purchasing agreement is submitted for approval, Oracle Purchasing Cloud validates that the requested delivery dates on the purchase order schedules fall between the effective dates of the source agreement. Instead, you may want to enable the use of future dated agreements, so that a purchase order can be sourced to a purchase agreement that is not yet effective.

    Solution

    You can use the profile option "PO_REQUESTED_DELIVERY_DATE_VALIDATION" to relax the validation that the requested delivery date must be within the source agreement's effective dates. This applies to both contract purchase agreements (CPA) and blanket purchase agreements (BPA.)

    When this profile option is disabled (i.e, set to No) you can allow submission of purchase orders having purchase order schedules with requested delivery date before the source agreement's start date. 

    Example

    You have created the  following agreements for the same supplier, item, and UOM:

    Agreement Number
    Start Date
    End Date
    123 01-JAN-2019 30-JUN-2019
    456 01-JUL-2019 31-DEC-2019

    A PO with requested delivery date of 01-AUG-2019 will fail submission validation if agreement 123 is referenced, regardless of the profile option setting.

    A PO with requested delivery date of 01-MAY-2019 will fail submission validation if agreement  456 is referenced and the profile option is enabled, but will pass submission validation if the option is disabled. 

    How to set up

    You can go to the Manage Purchasing Profile Options page, select the profile option PO_REQUESTED_DELIVERY_DATE_VALIDATION, set the value to No, and save. Refer to the screenshot for an example. 

    Image:
  • Ashish Chaturvedi
    Item Replacement3
    Topic posted November 26, 2019 by Ashish Chaturvedi, tagged Setup 
    Title:
    Item Replacement
    Summary:
    Item Replacement for absolute/inactive item
    Content:

    Hello All,

    Business required, If the item is absolute or inactive is it possible that it should show replacement item at the time of requisition or purchase order?

  • hyakutake tomoyuki
    About the order of approver when there are multiple actions...Answered2
    Topic posted November 25, 2019 by hyakutake tomoyukiGreen Ribbon: 100+ Points, tagged Approvals, Setup 
    Title:
    About the order of approver when there are multiple actions for "Serial" Routing
    Content:

    Multiple actions can be set for one approval rule.

    I have a question about the order of approvers when there are multiple actions for "Serial" Routing.

    When you have employee A as a approver of action1 and employee B as a approver of action2,
    is the product guaranteed that the approval order is in this order when routing is Serial?

    I'm just wondering this approval sequence is guaranteed or not.

    In this case, it is not desirable for us that the system creates approval sequence employee B first and employee A later.

     

    Version:
    Oracle ERP Cloud 19D
    Image:
  • piyush karankar
    PO Send to Supplier145.0
    Topic posted November 21, 2019 by piyush karankarRed Ribbon: 250+ Points, tagged Approvals, Approvals/Notification, Notifications, Procurement Contracts, Setup 
    Title:
    PO Send to Supplier
    Summary:
    Po auto Send to supplier
    Content:

    Hi Folks,

    How to send PO to Supplier once it approved?

    How to enter CC email id.

     

    Any setup document would be appreciated 

    Version:
    19.C.
  • David Rabalais
    Schedule the Import Blanket Agreements for All BuyersAnswered4
    Topic posted November 14, 2019 by David RabalaisBlue Ribbon: 750+ Points, tagged How-To, Procurement Contracts, Setup 
    Title:
    Schedule the Import Blanket Agreements for All Buyers
    Summary:
    I'd like to schedule the Import Blanket Agreements process for All Buyers
    Content:

    I'd like to schedule the Import Blanket Agreements process for All Buyers.

    Currently I can only see a way to run the job for one buyer at the time.

     

    Additionally I'd like to know how often it normally runs? Our contract process usually proceed immediately.

    Version:
    19D