Purchasing

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  • Linda Wong

    In Release 13, when you carry forward the budget for open POs, the Review Budget Entries screen displays a description that the amount is carried forward.  But in terms of how Budgetary Control maintains the budget balance for the budget accounts, the carried forward amounts are added to the same budget balance as other kinds of budget adjustments.

  • Ivan Pena

    Hi Jon,

    Please check the Open Purchase Orders Report. on the Reports Sharing Center. You can use this as starting point to build your own report. Note these sample reports are provided on"as is" basis. You can also use the The Account Analysis Report in General Ledger to check the obligation encumbrance balance for an account and all the in's and out's (encumbrance and liquidations.) It does not include PO information though. 

     Ivan

  • Mohanish Mahajan

    Hi Suman,
    I think achieving charge account defaulting differently for expense drop-ship items should be possible by creating item specific mapping in PO mapping set ‘expense account – Item’. Regarding the accounting entries, still need to discuss with the client. I will update the post once I know the requirement.

    Thanks a lot for your help.
    Mohanish

  • Ramesh Radhakrishnan

    Hi Vikram,

    Thanks for the detailed steps. It worked.

    Regards

    Ramesh

     

  • Suman Guha

    Hi Mohanish,

    Am not sure in what way you want to change accounting from the way accounting happens for products. Between TAB in PO and SLA Account Derivatio, if you are not finding enough for you to configure the way you want to do accounting. please do enumerate the gaps for us to review.

    Thanks,

    Suman.

  • Mohanish Mahajan

    Hi Suman,

    I am fine, hope you are doing good too. It is really nice to hear from you and I feel this is a great forum which give a chance to connect directly with the product management team. 

    I agree with you that Item being stockable or not should not matter for drop-ship scenario. However we are thinking of using this feature to model services. My client Shoppertrack provides device installation (camera/sensors) services to its customers. But instead of doing the installation itself, it outsources it to third party vendors.  We thought drop-shipment would be a good way to link customer sales order with a purchase order and to automate the PO creation process. And I was hoping that by setting the item attributes appropriately, (inventory = No, Stockable = No, Costed = No), we will be able to control the accounting too. But apparently, the item attributes have no impact at all. Will like to know your opinion on this.  FYI, I also had a discussion with Sathish on this.

    Regards,

    Mohanish

  • Sunny Todkari

    See the attached std reports available in purchasing.

    the exact report you are looking for may not be available but can be created in OTBI.

  • Jon Kelly

    Valeria,

    The parallel vs serial approval is not determined by the workflow group. It is based on what rule set you are using when building the approvals. Using the FinApInvoiceApproval as an example, there are stages titles ParallelParticipantsinParallel and SingleParticipantOneinSequence. The same group would function differently in each of those. You need to choose the rule set that allow parallel approvals.

     

    Jon

  • Mohanish Mahajan

    Hi Manavalan,

    I executed the entire cycle for inventory and expense items.

    Sales Order -> Requisition -> PO -> AP Invoice -> Dummy Receipt -> AR Invoice.

    The flow worked exactly same for both inventory and expense items. Even the accounting entries are same. Can you please check and confirm if this is a valid application behavior. The reasons for my doubt are –

    1. Inventory account is defaulted as PO Charge even though the item is expense.
    2. Accrual is set to receipt even though item is expense and expense accrual is setup at period end (common options for AP and PO)
    3. Cost accounting entries are created even though the item is expense item.

    Regards,

    Mohanish

  • Mohanish Mahajan

    Hi Manavalan,

    Thanks for a quick response. Is there any documentation on how the accounting entries will work in such case ? The release training (link below) mentions costing accounting entries (inventory valuation, COGS) which ideally should not be applicable if item is not an inventory item.

    http://download.oracle.com/ocomdocs/global/fusion_r11/scm/Supplier_to_Customer_Drop_Ship/Supplier_to_Customer_Drop_Ship.doc

    Regards

  • Ramesh Bomma

    Thank you for sharing

  • Jeff Jezierski

    Excellent. If they happen to record that event that will be great; a lot of us are setting up the R13 new features and the release notes are ridiculously empty (which is typical of Oracle releases) and the "video" on the Release notes page aren't detailed (they are almost all for sales-y stuff not near what a setup guide would/should be with steps, screenshots, etc.

  • Ivan Pena

    Hi Mohammed,

    Currently there is no way to automatically allocate a PO amount across multiple lines, so you have to do it manually. An option you might want to consider is to create the POs using the File Based Data Import (FBDI) template. You mention budget, so I assume you are using budgetary control. If so, Purchasing Cloud will do funds check at PO, submit time so you will need to either load budgets for 5 years, or define a "dummy" control budget (with control level set to none or advisory) for the remaining 4 years. 

    When matching invoices, you can select the PO schedule to which you want to match the invoice, so this should not be an issue.

    Ivan

  • Zoë Read

    Jeff,

    This does not directly answer your question and I apologise for that, but you might find it helpful to attend the Customer Connect Event on 25 April on Configurable Workflow Notifications. There will be experts from product development available on the call who can give advice in addition to anything you get from the SR. 

    https://cloudcustomerconnect.oracle.com/posts/359d5fb6f0

     

     

  • Ivan Pena

    Hi Jeff,

    I suggest your contact your account manager to get this information. I also got a message from you about not being able to find the Purchase Order Notification Report. Please open an SR if this is still an issue as I checked in an internal environment and the report is there.

    Thanks,

    Ivan