Project Management

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  • Hiten Makwana
    Labor Cost Distribution functionality in Oracle Cloud105.0
    Topic posted October 26, 2018 by Hiten MakwanaBronze Medal: 1,250+ Points, tagged Grants Management, Project Costing, Project Management, Public Sector 
    Title:
    Labor Cost Distribution functionality in Oracle Cloud
    Summary:
    What is Oracle's plan/roadmap to cater to Public Sector clients on this major functionality gap
    Content:

    In Public Sector, all clients are mandated to use 'Actual Labor Costing'. This requires distribution of actual salary amount to various projects and grants on the basis of a predetermined % or based on % time spent on projects.

    Let's use this thread to share our knowledge on Oracle's plan/roadmap and solution alternatives/work arounds.

    We have a very robust custom solution for this requirement, but want to be aware of other alternatives too.

    Hiten

  • Michelle Swisher
    Receiving error when submitting award8
    Topic posted May 13, 2019 by Michelle SwisherBlue Ribbon: 750+ Points, tagged Grants Management, Project Contracts, Project Management 
    Title:
    Receiving error when submitting award
    Summary:
    Receiving error when submitting award
    Content:

    During our testing of the 19B quarterly patch, we started receiving an error when submitting an award.  The error message says, "The Contract associated to the award was not updated because of an error.  Review the associated error details.

    • You must provide a value for the attribute Associated Project.Project Name. ()

    Has anyone else seen this error?

    Thanks,

    Michelle Swisher

    University of Kansas

     

     

    Version:
    Release 13 19B
    Image:
  • Sirisha Nagavalli
    Budgeting by resource for a sponsored budgetAnswered7
    Topic posted November 8, 2019 by Sirisha NagavalliRed Ribbon: 250+ Points, tagged Grants Management, Project Planning, Budgeting, & Forecasting 
    Title:
    Budgeting by resource for a sponsored budget
    Summary:
    Restriction on the level of detail when budgeting for a sponsored project
    Content:

    When i enter an approved cost budget for a sponsored project I am only able to enter the budget at the resource class level. We budget at the lowest level of resources. Is this a missing setup or limitation when it comes to an award budget. Any suggestions/workarounds.

    Version:
    19C
  • Paul Fernandez
    Functionality Differences Between Projects and Grants...7
    Topic posted October 18, 2019 by Paul FernandezBronze Medal: 1,250+ Points, tagged Capital Projects, Grants Management, Project Billing & Revenue, Project Contracts, Project Costing 
    Title:
    Functionality Differences Between Projects and Grants Accounting
    Summary:
    Functionality Differences Between Projects and Grants Accounting
    Content:

    Hi Everyone,

    Does anyone know of any documentation from Fusion of the differences between Projects Vs Grants.
    Here is a link  to an old documentation of Grants from EBS that lists the differences as to what is supported vs not supported in Projects Vs Grants (sample of what I am looking for).

    https://docs.oracle.com/cd/E18727_01/doc.121/e13567/T237204T237207.htm#T237263
    Functionality Differences Between Projects and Grants Accounting

    I am looking for something similar in Fusion to have better understanding of what is supported and not in Grants Vs Projects in Fusion.

    Any help would be appreciated.

    Thanks

    --Paul

  • Paul Fernandez
    How to override Budgetary Control as and when needed for...7
    Topic posted October 12, 2019 by Paul FernandezBronze Medal: 1,250+ Points, tagged Grants Management, Project Costing 
    Title:
    How to override Budgetary Control as and when needed for Award/Projects?
    Summary:
    How to override Budgetary Control as and when needed for Award/Projects?
    Content:

    How to override Budgetary Control as and when needed for Award/Projects?

    We have a requirement to override budgetary control as and when needed (to enter Misc Expenditures for Payroll Costs) on an Award/Project combination.

    Requirement Example:

    1. We have an award/project budget for 100,000.00 with Budgetary Control enabled at the Award/Project level with the Control level as Absolute.
    2. Costs incurred so far is 75,000.00 and available balance is 25,000.00
    3. New expenditure batch is for 30,000.00 and it fails Funds Check.
    4. Therefore, we need to override the Budgetary Control and let this expenditure go through and get the available balance to -5,000.00
    5. And this means, we have to temporarily change the Budgetary Control setting to Advisory, (let the expenditure go through) and put it right back to Absolute so that it will not allow any other expenditures to pass the Funds Check.

     

    Given the above requirement:

    1. I am not able to use the Budgetary Control Exception using a Transaction Source (because that is global and allows any transaction that come through that Transaction Source). Also, it does not reduce the available balance in the Control Budget.
    2. I can not also set the Budgetary Control to Advisory from the Budgetary Control Setting of the Budget Generation Option for the Award/Project Budget from the very beginning. This will let all expenditures go through without any Funds Checking (or rather only with Advisory). Because when the budget is base-lined, the Control Budget would be created with whatever setting is in the Budgetary Control Setting of the Budget Generation Option. So, budget base-lining appears to be the trigger that sets the Control Level in the Control Budgets.
    3. Therefore, the only way I found, is to go to the Award/Project budget and change the Budgetary Control Setting to Advisory every time this requirement is necessary and baseline the budget. This would update the Control Budget and change the Control Level to ‘Advisory’ and then create the ‘specific expenditure with the override’ so that it goes through the Funds Checking without fail.
    4. And, immediately go back to the budget again, and change the setting to ‘Absolute’ and baseline again which would update the Control Budget and change the Control Level to ‘Absolute’ and enforce the Absolute funds checking.
    5. This means, I have to perform the steps 3 and 4 every time there is this requirement (in every award/project combination) and it is not an easy process to go through.

    Trying to find out if there is another better/easier way to handle this. Any suggestions appreciated.

    Thanks

    --Paul

    Version:
    19C
  • Paul Fernandez
    Why is Burden Transaction showing a Funds Check status of...Answered7
    Topic posted March 16, 2019 by Paul FernandezBronze Medal: 1,250+ Points, tagged Grants Management, Project Costing, Public Sector 
    Title:
    Why is Burden Transaction showing a Funds Check status of 'Blank' when it has gone through Funds Checking
    Summary:
    Burden Transaction is showing a Funds Check status of 'Blank' when it has gone through Funds Checking and passed Funds Checking
    Content:

    Hi All,

    I have a situation where Burden Transactions that have passed Funds Checking show a status of 'Blank' for the Funds Status column
    in the Managed Costs page.
    Why is that?

    I am attaching a word document with screenshots showing the Managed Costs page showing this status, Award Overview page showing the
    Available Costs as 0.00 after the Burden Costs have gone through Funds Checking, and Error Message I am receiving when exceeding the Funds available.
    Woudl like to know why is it showing a status of 'Blank'.

    Any reply/feedback would be greatly appreciated.

    Thanks and regards

    --Paul Fernandez

  • Donna Brubaker
    Loading Project Costs with an invalid Expenditure Org6
    Topic posted October 16, 2019 by Donna BrubakerGreen Ribbon: 100+ Points, tagged Grants Management, Project Costing, Project Management 
    Title:
    Loading Project Costs with an invalid Expenditure Org
    Summary:
    Loading Project Costs with an invalid Expenditure Org is no longer causing an error
    Content:

    Oracle Cloud Project Costing - Previously when Project Costs were uploaded with a Project/Expenditure Organization that was different than the one associated to the Project/Contract, the user received an error message.  This is no longer happening, Oracle Cloud will now allow costs to be loaded with the incorrect Project/Expenditure Organization.  It appears the Cross Validation Rules are no longer giving an error.  Has anyone else noticed this?  Is this controlled by a configuration setting?

     

    Thanks,

    Donna

    Version:
    R13 19C
  • Paul Fernandez
    Report to see Open Obligations by projects?6
    Topic posted March 15, 2019 by Paul FernandezBronze Medal: 1,250+ Points, tagged Grants Management, Project Costing 
    Title:
    Report to see Open Obligations by projects?
    Summary:
    Is there any standard report either in Projects or Purchasing to see Open Obligations by projects?
    Content:

    Hi Everyone,

    We have a requirement for project managers to see Open Obligations by projects.
    Is there any standard report either in Projects or Purchasing to see the above?
    If not, what is the best way to get this report?

    Any reply/feedback is appreciated.

    Thanks and regards

  • Kim Puls
    Committed Cost not clearing after a PO has been fully paid5
    Topic posted July 15, 2019 by Kim PulsSilver Medal: 2,000+ Points, tagged Grants Management, Project Costing, Project Management 
    Title:
    Committed Cost not clearing after a PO has been fully paid
    Content:

    The University of Wyoming has several instances were a requisition was approved, PO was created, good received and invoice created/paid for good. However the encumbrance is still showing in the Awards Module as a committed cost.

    Is there a process we are not running correctly to clear these out?

    When I review the PO it is 100% fully received and I can see that the invoice has been paid in full.

    Please advise if you've had the same issue and know what we need to be doing.

    Thanks - Kim

    University of Wyoming

    Version:
    R13-19B
  • Federico Samyn Dowie
    Accounting Entries Based On Invoice and Revenue Methods in...Answered5
    Topic posted May 7, 2019 by Federico Samyn DowieBronze Medal: 1,250+ Points, tagged Grants Management, Project Billing & Revenue, Project Management 
    Title:
    Accounting Entries Based On Invoice and Revenue Methods in Project Contracts
    Summary:
    How can I map the GL accounting entries for Revenue and Invoices in Contracts based on the Bill and Revenue methods?
    Content:

    Hello, 

    We receive Grants from different sponsors (Government, Private, etc). We want to have different accounting entries for reflecting Receivables and Revenue events in GL depending on the Invoice and Revenue methods defined in the Contract lines for these sponsors.

    Where would I go to map the Invoice and Revenue Methods to the proper GL accounts?

    Thanks.

    Fede

      

    Version:
    19A