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Posts

  • Poornima Bhilegaonkar
    Is there a limit on size or number of attachments added to...4.7
    Topic posted July 13, 2018 by Poornima BhilegaonkarSilver Trophy: 7,500+ Points, tagged FAQ, Tip in Procurement > Sourcing public
    Title:
    Is there a limit on size or number of attachments added to negotiations?
    Summary:
    FAQ: Limit on size or number of attachments added to negotiations
    Content:

    Some frequently asked questions about adding attachments in a Sourcing negotiation:

    1.    What is the default maximum size of a single attachment that can be uploaded?
    Ans: Rel 12 onward the default max size is set to 2GB and is controlled by profile option FND_FILE_UPLOAD_MAX_SIZE. It can be increased by logging SR with Oracle Cloud Operations Team. You may need to provide business justification for such a requirement.
     
    2.    Is there any limit on the number of attachments added?
    Ans: There is no stated limit on the number of attachments added to a negotiation. However, there can be limitations based on size of attachments. This is not Sourcing specific but controlled by the profile option ''FND_FILE_UPLOAD_MAX_SIZE'.
     
    3.    Is there a limit on total size of attachments added to a negotiation?
    Ans: No stated limit, however, we recommend testing and optimizing this for your most common use case, and determine a threshold for your organization as a good business practice, to avoid upload timeouts due to uncommonly large attachments added at once.

  • Ramesh JC
    How to increase negotiation attachments' file size...5.0
    Topic posted July 12, 2018 by Ramesh JCGold Trophy: 10,000+ Points, tagged FAQ, How-To, Negotiation Creation in Procurement > Sourcing public
    Title:
    How to increase negotiation attachments' file size limit?
    Content:

    If there is a need to upload large files as attachments to a negotiation but currently your system is not supporting it, then you can increase the default value set to profile option 'FND_FILE_UPLOAD_MAX_SIZE' which controls the file size.

    This option is not sourcing specific and will impact all products you are using.

    Cloud customers need to log SR with cloud ops team to change the value of this option

    [This FAQ is transferred from support forum]

  • Ashok
    Tip: Requisition Business Units available to set User...5.0
    Topic posted July 7, 2018 by AshokBlack Diamond: 60,000+ Points, tagged Create Requisition, FAQ, How-To, Tip in Procurement > Self Service Procurement public
    Title:
    Tip: Requisition Business Units available to set User Preferences
    Summary:
    What Requisitioning Business Units are available for a user to set preferences?
    Content:

    Customer Query:

    What determines the choices of Requisitioning Business Units available to a user when they log in to the Self Service Procurement Application and want to set user preferences?

    I have seen a few posts recently where the customers seemed to expect either no business units or more than what was shown in the choice list under Requisitioning BU Preferences configuration

    Answer:

    1. Out of the box, a user who is an employee has default access to a Requisitioning BU based on his / her primary work assignment, provided the business unit has Requisitioning business function

    2. In addition, a customer can decide to grant additional business unit access to a user through the task 'Manage Data Access for Users'.

    Customers ought to explore granting access to additional business units only as needed by their business drivers. Typically an employee would require access to the business unit he/she belongs to. Any additional access depends on the job role envisaged for the person (either as a Preparer for users that belong to different requisitioning business units) or any specific requirement for the requester to don various hats in different business units to create and submit requisitions.

  • Ashok
    Tip: Self Service Procurement Mobile Application44.7
    Topic posted July 7, 2018 by AshokBlack Diamond: 60,000+ Points, tagged FAQ, Requisition Mobile, Tip in Procurement > Self Service Procurement public
    Title:
    Tip: Self Service Procurement Mobile Application
    Summary:
    Self Service Mobile Application requires User Login
    Content:

    Clarification on Fusion Self Service Procurement Mobile Application:

    You must log in to the application for use. The application does not automatically log you in based on your SSO login.

    There were recently a couple of new customers that were starting to use the application that asked about this behavior. 

    We currently require local user log in on the Mobile to use the application. SSO based login is not possible at this time.

  • Balakrishna Chaturvedula
    Withdrawn Supplier Registration Request stuck at Pending...5
    Topic posted July 6, 2018 by Balakrishna ChaturvedulaBronze Trophy: 5,000+ Points, tagged Approvals/Notifications, FAQ, Supplier Profile Management, Supplier Registration in Procurement > Supplier Management public
    Title:
    Withdrawn Supplier Registration Request stuck at Pending Approval after R13 upgrade
    Summary:
    Withdrawn Supplier Registration Request stuck at Pending Approval after R13 upgrade
    Content:

    Hi All,

    We recently upgraded from R12 to R13 18A. We are using the new functionality of "Supplier profile Change Request" workflow. During the upgrade, there were some registration workflows that were in process. When we try to withdraw an existing workflow after upgrade, the workflow is stuck at Pending Approval state. Did anyone face similar issues?

    Thanks, Bala. 

  • Ramesh Radhakrishnan
    Unable to Edit Imported Requistion lines85.0
    Topic posted July 3, 2018 by Ramesh RadhakrishnanBlack Diamond: 60,000+ Points, tagged FAQ, How-To, Requisition Import in Procurement > Self Service Procurement public
    Title:
    Unable to Edit Imported Requistion lines
    Content:

    When requestor tries to edit imported requistion lines it gives an error " You cannot Edit Imported Requisition lines ( POR-2010337)".

     I have below questions on this.

    • If the Requistion is imported in Incomplete status can the Requestor edit imported lines?
    • Is there any other option to edit the imported lines like editing Price / Qty etc.

     

  • Sammy Khan
    How to respond to an internal questionnaire44.6
    Topic posted June 29, 2018 by Sammy KhanRed Ribbon: 250+ Points, tagged FAQ, How-To, Questionnaire, Questionnaire Response in Procurement > Supplier Qualification Management public
    Title:
    How to respond to an internal questionnaire
    Summary:
    This post illustrates how a user responds to an internal questionnaire assigned to them.
    Content:

    To qualify suppliers, organizations can send out questionnaires to supplier contacts to seek their responses in order to qualify them. Similarly, organizations can also send questionnaires to internal users to seek their feedback on the supplier, such questionnaires are called internal questionnaires. An internal questionnaire is launched via the initiative process along with supplier questionnaire. Suppliers respond to the questionnaires through Supplier Portal, while internal users respond to internal questionnaires by clicking on recommended action links sent to them through email notification.

    Prerequisite

    • A valid user with internal responder privileges.
    • A qualification area which consists of questions for internal responders.
    • An internal questionnaire has been generated and assigned to the user to respond.

     

    Procedure

    • The internal responder will receive a notification to respond to the internal questionnaire.
    • Below is the sample of internal questionnaire notification.

    image2018-6-29_13-18-46.png?version=1&modificationDate=1530258527670&api=v2

     

    • Clicking on "Respond to Questionnaire" under Recommended Actions, will direct the user to "Respond to Questionnaires" page, where user can respond to the internal questionnaire questions and submit them for qualification evaluation.
    • Enter responses on the Respond to Questionnaire page and submit them for supplier qualification evaluation.

    image2018-6-29_13-20-4.png?version=1&modificationDate=1530258604772&api=v2

     

  • Ramesh JC
    How to enable/disable supplier response terms and conditions5.0
    Topic posted June 28, 2018 by Ramesh JCGold Trophy: 10,000+ Points, tagged FAQ, How-To, Setup, Tip in Procurement > Sourcing public
    Title:
    How to enable/disable supplier response terms and conditions
    Content:

    After reviewing the negotiation, when the supplier is creating a bid/quote from supplier portal, for the first time only, supplier needs to accept terms and conditions before proceeding. To define these terms and conditions or to disable it, you need to do the following:

    1. Go to  'Setup and Maintenance'
    2. Search for Task 'Configure Procurement Business Function'. Select the business unit for which you want to modify terms and conditions.
    3. Click 'Define Terms and Conditions' button besides 'Sourcing' section (NOT the button besides Purchasing section)
    4. You will be navigated to 'Define Negotiation Terms and Conditions' page. If you don't want your suppliers to accept any terms and conditions, simply check 'Disable terms and conditions for all languages' check box.
    5. If you want to enable terms and conditions and define them, then Uncheck the above check box and enter the new terms and conditions in the text area and save.

    [FAQ from support forum]

    Image:
  • Ashok
    OTBI and Self Service Procurement: Documentation5.0
    Topic posted June 21, 2018 by AshokBlack Diamond: 60,000+ Points, tagged Business Intelligence - BI, FAQ, How-To in Procurement > Self Service Procurement public
    Title:
    OTBI and Self Service Procurement: Documentation
    Summary:
    Documentation on Self Service Procurement related OTBI (Business Intelligence) Reporting
    Content:

    Hi all

    I am sure this will peak interest in many of you. I have received queries including:

    a) Are there any reports that are seeded for our area

    b) What are the job roles and duty roles to implement OTBI in the Requisitions Subject area

    and so on.

    I thought it might be useful for me to put up some documentation that is published by the Oracle OTBI development team here as a reference that answers these questions.

    Let me know with your comments or ratings on whether this is useful.

    The references below covers all products. Use filters to review specific product details related to Self Service Procurement.

    Happy reading

    ===================================================================================

    Summary: R13 SCM and Procurement OTBI subject area Description documentation

    This documentation is published by Oracle OTBI development.  This document provides users a functional understanding of SCM and Procurement subject areas - what they contain, key business questions that can be answered with the analyses built using the subject areas, the primary navigation paths in the application UI that contain information related to specific subject areas, and other useful information.  This document also contains information on the duty and job roles that provide access to each subject area.
     
    The spreadsheets apply to SCM and Procurement R13.

    Document:
     
    • Here is a link to the seeded Procurement reports. Again, filter to the product Self Service Procurement to review the standard reports available within the product.
  • Ashok
    Oracle Self Service Procurement Cloud: Tip on BPA Usage on...4.5
    Topic posted June 21, 2018 by AshokBlack Diamond: 60,000+ Points, tagged FAQ, How-To, Tip in Procurement > Self Service Procurement public
    Title:
    Oracle Self Service Procurement Cloud: Tip on BPA Usage on FBDI for Requisitions Import
    Summary:
    How to import Requisitions associated to a BPA using the FBDI Process
    Content:

    Hello Everyone:

    I picked this tip/How-to because I recently discovered that many customers still raise questions around this topic. As innocuous as this tip may be, I thought posting this will draw attention to the simpler process related questions that sometimes do crop up with customers.

    Customer Question:

    I have a line associated to a BPA. I am using FBDI to import these requisition lines. However, I keep getting an error when trying to import. What is happening?

    Response:

    Does the template have an item reference for the Requisition line in question?

    Customer Response:

    No.

    TIP:

    Please note that in order to import a requisition line that is associated to a BPA:

    a) You will need to match that BPA to a master item or a supplier item

    b) Typically, customers tend to use master items in these scenarios

    Importing requisition lines associated to a BPA without any backing master item or supplier item is not supported.