Payables & Cash Management

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    Beth Bleijie
    Can't override check number
    Topic posted October 10, 2019 by Beth BleijieBronze Trophy: 5,000+ Points, tagged Financials, General Ledger, Payables 
    15 Views, 1 Comment
    Can't override check number
    AP Specialist can't override check number, manager can with consequences

    Some of our payments are not check numbers we create (typically from 1099 payments via our payroll system, non-Oracle) but we would like for Oracle to reflect these check numbers.

    Our AP Specialist cannot edit a check number when creating a manual check. . .she appears to be able to when creating a Manual Payment, but once the Manual Payment saves, then the actual check number reverts back to the check sequence.

    The manager, with greater permissions, tested this and found that if the Payment Process Profile is Manual Check then the check number can be manually overridden.

    BUT that reset the check sequence for all subsequent checks!

    1. What is going on with overriding/updating the check sequence? 

    2. Is there a way to override the check number (for an AP Specialist, not a manager. . .and without overriding the check sequence)?




    • Becky Alvarez


      The system is assuming that you are printing the checks or writing the checks and if you are selecting the check stock that you are using for your normal printing then it is assuming that you are using the next available check number since you are trying to generate the check from our payment system.  You might want to try a different payment process profile that has a different check stock that has a manual numbering.  I can't remember if the system allows you to set up checks with manual numbering but if it does that how you should handle those checks is by using a specific payment process profile that has that payment format assigned to it.

      Otherwise you might want to work with support to see if they have a better option, but off the top of my head that is my recommendation.