Payables & Cash Management

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Topic

    Lori Culp
    Deletion of AP Attachments after approvalAnswered
    Topic posted May 14, 2019 by Lori CulpGold Crown: 30,000+ Points, tagged Payables 
    69 Views, 4 Comments
    Title:
    Deletion of AP Attachments after approval
    Summary:
    We have a case where an invoice with an attachment was approved and paid last October. In April, the attachment was deleted and replaced with another attachment
    Content:

    Has anyone had this occur?   Is there a way to freeze attachments on AP, like journals are frozen once approved?

     

    Version:
    R13 19A

    Best Comment

    Becky Alvarez

    The feature will be available as an Invoice Option setup in 20A.  The solution in this Post is something that was provided as an interim solution for a specific customer and not GA (Generally Available) which is why it is not documented anywhere and will affect your migration to 20A should you decide to uptake prior to the release.  Since the interim solution was not meant to be uptaken by all users, there will be no documentation in the upgrade steps regarding the removal of these setups prior to migrating to 20A.  So fair warning, if you choose to create the profile option, you will need to make sure you remove it before you are migrated to 20A as I have no idea how the system will function with both solutions in place.

    Bottom line is you are responsible for managing this at your own risk.

    Comment

     

    • Wendy Ware

      Hi Lori, I think this came up recently and was answered.  Does this post help you?  Wendy

      https://cloudcustomerconnect.oracle.com/posts/35fabf8387

       

       

    • Suresh Kumarasamy

      We have implemented two days before this, its working perfectly. please try,,,

      Please try this in your test instance.this should work from 19A .

      Profile option:
      AP_STOP_DELETE_ATTACHMENT

      will not allow the attachments to be deleted after following events :
      1.      After invoice is validated when approval is not enabled
      2.      After invoice is approved when approval is enabled.

      if profile option doesn't exists
      create it under
      a)Setup and Maintenance -> Manage Profile Options -> New ->
      b.) -> Profile Option Levels
        - User level: Enable and Updateable
      c.) Setup and Maintenance -> Manage Administrator Profile Values
        - Search for Profile Option Code: AP_STOP_DELETE_ATTACHMENT
          Set:
        *Profile Level = Site
        *Profile Value = Y

    • Becky Alvarez

      The feature will be available as an Invoice Option setup in 20A.  The solution in this Post is something that was provided as an interim solution for a specific customer and not GA (Generally Available) which is why it is not documented anywhere and will affect your migration to 20A should you decide to uptake prior to the release.  Since the interim solution was not meant to be uptaken by all users, there will be no documentation in the upgrade steps regarding the removal of these setups prior to migrating to 20A.  So fair warning, if you choose to create the profile option, you will need to make sure you remove it before you are migrated to 20A as I have no idea how the system will function with both solutions in place.

      Bottom line is you are responsible for managing this at your own risk.