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    Sabarish Ganda
    Need to attach some documents during Purchase Order Pending...
    Topic posted October 29, 2018 by Sabarish GandaGold Medal: 3,500+ Points, tagged Approvals, Approvals/Notification, How-To, Notifications, Orders, Requisition Processing 
    129 Views, 13 Comments
    Title:
    Need to attach some documents during Purchase Order Pending Approval Status
    Summary:
    During the Purchase Order Pending Approval status, we meed attach some documents in the workflow
    Content:

    As an Approver, I need to attach some legal documents during Purchase Order pending approval. Please let me know if somebody know some kind of configuration which will help us here?

    Version:
    Oracle Fusion R13

    Comment

     

    • Sunny Todkari

      See id this helps you:

      Amend PO by the Approver When Po Status Is Pending for Approval (Doc ID 2301865.1)

      • Sabarish Ganda

        Hi Sunny,

        Thanks for the document,

        but when I withdraw and edit PO and then submit, so now the whole approval process is starting which is not useful in ourcase.

        thanks

         

        • Sunny Todkari

          Agreed, so looks like Oracle doesn't want us to update the document if the status is 'Pending Approval'.

          • Sabarish Ganda

            It looks like Oracle don't want us to perform any modifications when PO is in Pending Approval Status

            • Sunny Todkari

              For Purchase Orders and Agreements and Contracts:

              It is not possible to edit these types of documents when they are in 'Pending Approval' status. Users who attempt to an edit will receive the following error message:

              "You cannot perform this action on documents that are in a status of 'Pending Approval'. (PO-2055153)"

              • Sabarish Ganda

                Yeah it is correct, so we cannot edit any PO in pending approval status,

                So, is there you can suggest as an alternative because, this is very important to us.

                Thanks

                 

                • Sunny Todkari

                  Is it mandatory to add those attachments by approver only?

                  Can buyer do that while submitting the po for approval? 

                  • Sabarish Ganda

                    That legal document is created on basis with the Purchase Order, so it should be attached during the PO pending approval status.

                    • Jim Van Tongerloo

                      Hi,

                      If the persons needing to attach these documents are included in the approval flow, they can simply do this by attaching the documents while approving (through e-mail or through the bell notification in Fusion).

                      If they are not, they can perhaps contact the one that is currently approving, to add it to the PO.

                      ~ Jim

                      • Ramesh Radhakrishnan

                        Hi Jim,

                        I think the attachments added in the approval notification does not update the PO. It just goes to the next approver to view. I tested this.

                        Thanks

                        Ramesh

                      • Sabarish Ganda

                        Hi Jim,

                        I tried attaching documents as a approver but I even cannot see those attachments for next approval. Those attachments are just disappeared. But I can see the comments if I made some comments during the approval. I have tested it. 

                      • Sabarish Ganda

                        Hi Jim,

                        If by any chance do you know tables related to those PO approval Notifications, so that I can create a report.