Project Management

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Topic

    Paul Fernandez
    How to prevent an expenditure being charged to an...
    Topic posted August 5, 2019 by Paul FernandezBlue Ribbon: 750+ Points, tagged Grants Management, Project Costing 
    31 Views, 2 Comments
    Title:
    How to prevent an expenditure being charged to an award/contract temporarily in Projects/Grants?
    Summary:
    How to prevent an expenditure being charged to an award/contract temporarily in Projects/Grants?
    Content:

    Client would like to prevent any expenditure from being charged to a contract/award temporarily if there is any issue with the contract.  They would like to do it by controlling the contract and not the project because the project is funded by other awards/contracts as well.

    How can we do it?

    I tried putting the contract on hold as well as putting it in amended status. Both do not prevent expenditures from being charged to the award/contract.

    Is there a way to do it and if so how? Any input/suggestion appreciated

    Thanks and regards

    --Paul

    Comment

     

    • Madhav Jupalli

      Hi Paul,

      Contract controls revenue and billing. Placing contract on hold only prevents revenue and invoices from being generated. Costs are controlled by award/project setup. If you want to prevent costs from being charged to a specific award, then you need to identify all projects funded by that award and change the project status that won't allow creation of new expenditures.

    • Paul Fernandez

      Madhav,

      Thanks for your feedback. However, the project is funded by other Awards/Contracts and should be available to charge against. Hence your suggestion is not an option. Hope you understand.

      Thanks

      --Paul