Self Service Procurement

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    Ashok
    Oracle Self Service Procurement Cloud: Why can't I find...
    Topic posted May 9, 2018 by AshokBlack Diamond: 60,000+ Points, last edited May 9, 2018, tagged Create Requisition, FAQ, Requisition Import, Requisition Web Services, Tip 
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    Title:
    Oracle Self Service Procurement Cloud: Why can't I find my Requisitions in the Process Requisitions page
    Summary:
    Why can't I find my Requisitions in the Process Requisitions page?
    Content:

    After submitting a requisition for approval, users expect it to be auto-approved and available for buyers in the Process Requisitions page. But sometimes this is not the case and buyers cannot find the requisition lines submitted by requesters.

    This article will help you identify the possible reasons why buyers cannot find requisition lines in the Process Requisitions page.

    A. The requisition could be rejected or canceled during the approval process. Only approved requisition lines are displayed in the Process Requisitions page.

    • For internally managed requisitions, you can verify the status of the requisition in the Manage Requisitions page
    • For externally managed requisitions, the output of the Purchase Request Web Service or the ESS program PDF error report should indicate whether your requisition was created successfully.

    NOTE: Externally managed requisitions are created as approved requisitions.

    B. The import process could have ended with errors. If you are using FBDI to import requisitions, then verify that there is no PDF report in the output of the requisition import ESS program. The PDF report contains the errors found during the import process. If the import process ended successfully, there should be a text file in the ESS output with the numbers of the requisitions that were created.

    C. The requisition line could have been placed on purchase order automatically. Use the View Requisitions or the Manage Orders page in Oracle Purchasing work area to verify whether the requisition line is on a purchase order. A requisition line placed on a purchase order will not be displayed in Process Requisitions page.

    D. The generate orders program is not set to run automatically after requisitions are created via FBDI or Purchase Request Web Service. In Fusion Setup and Maintenance, open the Configure Requisitioning Business Function for the requisitioning BU of your requisitions. Check the option "Create orders immediately after requisition import" to make sure that the Generate Orders program is executed after you create requisitions using FBDI or Purchase Request Web Service.

    NOTE: After setting up this option you might need to run the Generate Orders program from the Purchasing work area for requisitions previously created.

    E. The requisition line could be assigned to another buyer or not assigned to any buyer.

    A buyer that has full access to manage requisitions should be able to search for requisitions by Requisitioning BU in the Process Requisitions page. Leave the buyer search criteria blank in the search region to search for requisitions with any buyer and without a buyer assignment. Sort the page by Buyer descending to see the requisitions without a buyer on the top of the list.

    NOTE: For a buyer to have full access to manage requisitions, make sure the buyer has been granted the privilege Create Purchase Order from Requisitions.

    In addition, go to the Manage Procurement Agents page from the Purchasing work area and define the buyer as an agent for the Procurement BU you desire. In the Agent Access region, give full access to the Manage Requisitions action.

    F. In order to prevent requisitions from being created without a buyer and Procurement BU assignment, you can:

    • Define buyer assignment rules. From the Manage Buyer Assignment Rules in Oracle Purchasing work area, define buyer assignment rules for your business. If you define the rules after requisitions were created, you might need to run the Generate Orders program to see the requisition lines in the Process Requisitions page.
    • Enter a default buyer in the item definition for the deliver-to organization.
    • Enter a default buyer in the Configure Procurement Business Function page for the Procurement BU.

    For requisitions created via FBDI or Purchase Request Web Service, the Procurement BU can be either provided or derived. It is derived either from the supplier site, or from the buyer assignment rules, if not provided