Supplier Management

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    Shivani Roy
    Quick ways to search suppliers
    Topic posted July 27, 2018 by Shivani RoyBlue Ribbon: 750+ Points, tagged How-To, Supplier Profile Management, Tip 
    99 Views, 4 Comments
    Quick ways to search suppliers
    Suppliers can be searched in many ways using partial or complete information about the supplier. Suppliers can also be bookmarked as favorite for ease of navigation.

    Description: Suppliers can be searched using keywords which directly uses a set of supplier attributes to conduct the search. When you do not know the keyword values but do know some details of the supplier you could use various search criteria to find the supplier. Suppliers can also be added to favorites for future ease of navigation.

    Let’s look at each of these options in detail:

    Search suppliers using keywords:  Keywords search field allows you to look up suppliers using the following supplier attributes.       

    Supplier Name, Supplier Number, D-U-N-S Number, Parent Supplier, Alternate Name.

    Features of keyword search:

    • Keywords can partially or completely match the attribute values.
    • Multiple attribute values can be used to search for the supplier.
    • Auto-suggest is enabled for keywords in Quick Search.

    Keywords search is available in the Basic, Advanced and Quick search regions. Keywords search is also available in the Research Suppliers page.

    Research Suppliers is available in the following work areas: Purchase Agreements, Purchase Orders, Negotiations, Supplier Qualification.

    • Quick Search: Quick Search is equipped with auto-suggest that can guide you to select appropriate keywords to look up a specific supplier. It also helps save time in accessing supplier details for the supplier of interest and provides helpful pointers in selecting the correct supplier.
      Navigation: Click on the search icon on the right side panel of the Suppliers/ Purchase Orders/Purchase Agreements Overview page. Quick Search is rendered. Auto-suggest is enabled thereby suggesting suppliers as you type in the keyword.
    • Basic Search: Basic Search uses keywords based search that should help users to find individual suppliers and contains a single search field.
      Navigation: Expand the task panel on the right hand side of the Suppliers Overview page. Click on Manage Suppliers hyperlink to reach Basic Search page.
    • Advanced Search: Keywords search is also available in the Advanced Search region. This is explained in detail in the next point.



    Search suppliers using Advanced Search: Advanced Search can be leveraged to look for a group of suppliers of interest, so that you don’t have to rely on OTBI for simple reporting needs. Advanced Search can be reached by clicking the ‘Advanced’ button in the Manage Suppliers page.

    Features of Advanced Search

    • Various search criteria can be used to search for a supplier.
    • Multiple attribute values can be used to search for the supplier. E.g. Tax Organization Type, Supplier Type.
    • The additional filters in the Advanced Search can also be used to look for a group of suppliers having a common search criteria. E.g. Suppliers with business classification women owned.

    Keywords search can be used along with the other search criteria available in the Advanced Search tab.

    Keywords search can be added to Advanced Search using the ‘Add Fields’ button. You can also use this button to get more search criteria into the page for the search purpose.


    Bookmark most visited suppliers as Favorite: The easiest way to reach a supplier would be by marking it as a favorite and directly navigating to the supplier from any page using the 'Favorite and Recent Items' star icon which is available in the global header.

    Features of Favorites

    • Ease of navigation- Can directly navigate to the supplier from any page.
    • You can mark multiple suppliers under the favorite list.  

    How to mark supplier as favorite:

    Step 1: Navigate to the Suppliers work area.

    Step 2:  Search for a supplier using Manage Suppliers or Quick Search.

    Step 3: Click on the supplier name hyperlink.

    Step 4: Click on the star icon next to the supplier name in the page title. Supplier is added to favorite list.

    How to access the favorites:

    Step 1: On the global header of the page click on the star icon. This will display the favorites list.

    Step 2: Click on the supplier name hyperlink to directly navigate to supplier page.