Supplier Management

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Topic

    Ramesh Radhakrishnan
    Difference between external Registration URL Link -...
    Topic posted August 14, 2018 by Ramesh RadhakrishnanBlack Diamond: 60,000+ Points, tagged How-To, Supplier Registration 
    135 Views, 10 Comments
    Title:
    Difference between external Registration URL Link - Prospective Vs Spend Authorized
    Content:

    I would like to know what is the key difference between prospective and spend authorized link URL's. I see that both are having similar feilds and there is no difference where the supplier can indicate if they are registering for spend authorized or prospective? How is this behaviour controlled when customers publish these links to the suppliers in thier external website.

    Any explanation on the difference between the spend authorized and prospective registration URL links will be helpfull.

    Comment

     

    • Swami Amajala

      Spend Authorized and Prospective are two different supplier business relationship statuses. The prospective supplier can be invited only to participate in sourcing negotiations, or a supplier qualification process. If the prospective supplier is awarded business, the business relationship then changes to spend authorized. The buying organization can commit financially only to a spend authorized supplier.

      It depends on business process whether you want to onboard all new suppliers as Spend Authorized directly or share the prospective registration URL to suppliers, review internally, perform any supplier screening and then promote them to spend authorized.

      Hope this helps.

      Thanks,

      Swami Amajala

    • Ramesh Radhakrishnan

      Hi Swami,

      Thanks for the explanation. I understand the business relationship status. But I was looking for the indicator between the two URL's where there is no indication if the supplier is registering for prospective or spend authorized expect in the address field there is option for Address purpose to indicate if its of Order / Remit to / RFQ-Bidding.

      So what I am asking is if the suppliers will have any kind of indication what they are registering for? Suppliers will have no clue on what they are registering.

      Thanks

      Ramesh

       

    • Sunny Todkari

      As per my experience -

      It is really hard to guess whether the URL is for prospective or spend authorized as it does not show any word which specifically says as prospective or spend authorized.

      Even when supplier clicks on any of the link, the fields shown on the webpage of supplier registration request are same and doesn't have any field which shows that whether they are entering the details for prospective or spend authorized.

      As far as I know, we cannot edit these URLs as well.

      So, we have to be very careful while sending the URLs to the supplier. Whatever URL we will send, supplier will get registered for that type of business relationship status. Usually, i have seen companies only provide the URL for prospective and rest of the things can be taken care internally

      It would be great if you can submit idea in idea lab so that oracle can look at it.

    • Piyush Singh

      There are two parties involved here, the buying organization and the supplier. Buying organizations will know exactly which URL is for which relationship when they pick up the URLs from the setup (URLs are presented against business relationships). Also, they configure the entities as required/enabled or hidden depending upon business relationships, so looking at the UI, they should know.

      For suppliers, you are right, they will not have any clue on the relationship and that exactly is the intent of the design. Primarily for prospective relationship, when suppliers register, they should not know that they are not yet entitled for spend transactions. Having this information might demotivate suppliers who then may not want to register themselves.

      Hope this helps.

      Thanks,

      Piyush

      • Ramesh Radhakrishnan

        Hi Piyush,

        Agreed. The suppliers will get confused when they register as they will not know what they are registering for. In you above comment you mentioned that "configure the entities as required/enabled or hidden depending upon business relationships,"

        Can you please point me where this can be configured for external supplier registration? 

        Thanks for the help!!

        Thanks

        Ramesh

    • Piyush Singh

      Hi Ramesh,

      I did not mean that suppliers will get confused if they will not know what they are registering for (business intent/relationship). In fact, they should not be aware of the business relationship, and that exactly is the design intent.

      As stated earlier, knowing business relationship (prospective) can be demotivating and can stop suppliers from registering as they will not know if they will ever get the business (i.e. become spend authorized). Business relationship is a concept that helps buying organizations better manage their supply base.

      The setup page that I referred to in my earlier post to configure supplier registration entities is: Configure Supplier Registration and Profile Change Request. This setup page impacts all registration flows (not just external).

      Thanks,

      Piyush