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    Piyush Singh
    Modifying subject of external registration email...
    Topic posted September 30, 2019 by Piyush SinghSilver Trophy: 7,500+ Points, tagged Approvals/Notifications 
    24 Views
    Title:
    Modifying subject of external registration email notifications
    Summary:
    How to modify the subject of external registration email notifications: Approved, Rejected, Save for Later and Request to Resubmit.
    Content:

    For external supplier registration requests, there are email only notifications sent when:

    1. Requester saves the request to submit later, or
    2. Approver approves, rejects or sends back the request for additional information.

    These email notifications can now be customized using their BIP templates, refer to the following documents:

    CONFIGURE SUPPLIER REGISTRATION APPROVAL DECISION NOTIFICATIONS WITH BUSINESS INTELLIGENCE PUBLISHER

    CONFIGURE SUPPLIER REGISTRATION IN-PROCESS NOTIFICATIONS WITH BUSINESS INTELLIGENCE PUBLISHER

    Using their BIP templates, you can modify the body of the email notifications but you will not be able to modify the subject of the notification. This post details the steps required to modify the subject of these notifications.

    The email subject of these notifications are available as strings in the application and you can change the texts using the User Interface Text tool following the steps below:

    Step 1:

    Login as Procurement Application Administrator and enter a sandbox that has the User Interface Text tool enabled.

    image2019-9-30_13-11-11.png?version=1&modificationDate=1569829704000&api=v2

    image2019-9-30_13-11-33.png?version=1&modificationDate=1569829704000&api=v2

     

    Step 2:

    Access the User Interface Text tool and search for the string that needs to be modified. The string can be found from the subject of the email notifications. For approved notification, the string used is ‘Supplier Registration Request {REQUEST_NUMBER} was Approved’.

    image2019-9-30_13-11-49.png?version=1&modificationDate=1569829704000&api=v2

    Since tokens cannot be the part of search string, suggest you to search using text ‘Supplier Registration Request’ and provide a replacement option:

    image2019-9-30_13-12-7.png?version=1&modificationDate=1569829704000&api=v2

     

    Step 3: From the search results, look out for the string Supplier Registration Request {REQUEST_NUMBER} was Approved and exclude all other strings as shown in the screen shot. You will find the replace box editable for the string which is not excluded. Update this string with the exact string that you need to be made the subject of the email notification. Ensure you provide the token in the replacement string as application does not allow removing tokens from the strings.

    image2019-9-30_13-13-7.png?version=1&modificationDate=1569829704000&api=v2

     

    Step 4: After the correct replacement string is entered and all unwanted strings are excluded, save the change and publish the sandbox.

    image2019-9-30_13-16-54.png?version=1&modificationDate=1569829703000&api=v2

     

    Step 5: Verify the change reflecting on external registration approved FYI notification.

    image2019-9-30_13-17-37.png?version=1&modificationDate=1569829703000&api=v2

     

    Points to consider:

    1. You will have to provide the token that already exist in the string (re-positioning is allowed). This applies to all the strings that use tokens.
    2. Ensure you exclude all the strings that are not required to be changed.
    3. Ensure you publish the sandbox after making the change.